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Urgent! Executive Assistant Job Opening In Colombia, Colombia – Now Hiring Booth & Partners



Job description

Direct message the job poster from Booth & Partners

Job Description:

We are seeking a proactive and detail-oriented Executive Assistant/Administrative Designer to support our company's operations and assist our founders in their daily tasks.

This multifaceted role involves a variety of responsibilities, including bookkeeping, administrative support, project management, and marketing/brand management.

*** Fluent English proficiency B2+/C1 is a must ***

Responsibilities:

  • Manage company books using QuickBooks, classify transactions weekly, and assist with preparing yearly P&L for our US-based accountant (CPA not required).

  • Develop and track company estimates, invoices, and Purchase Orders in QuickBooks.

  • Submit quarterly/monthly sales tax returns for DC and Connecticut.

  • Assist company founders with day-to-day admin activities (filling out admin paperwork, references for clients, etc.).

  • Purchase travel tickets and food for events.

  • Assist with scheduling meetings.

  • Create PDFs of shipping labels and delivery receipts for printing.

  • Manage Google Drive project folders by organizing files after project completion (e.g., adding delivery receipts, approved shop drawings, photos of approved samples, shipping labels, etc.).

  • Keep the company’s Library up to date (Google spreadsheet).

  • Prepare insurance COIs with the insurance company (contacting them and providing necessary information).

  • Update project pages on the website using Shopify (no coding required, following detailed instructions).

  • Lead social media posting on Instagram and Pinterest, creating weekly post schedules using Hootsuite.

  • Assist with monthly newsletters by supplying content and reviewing design work with our external newsletter design company.

Requirements:

  • 2-3 years of experience as administrative/executive assistant.

  • Timeliness/responsiveness to emerging needs of owners/founders.

  • Extremely organized.

  • Excellent English (both spoken and written).

  • Strong knowledge of Google Documents (Google Drive, Google Docs, Google Sheets, Google Slides).

  • Existing knowledge of Quickbooks to help with bookkeeping needs.

  • Marketing: Proficient writer for newsletters, existing knowledge/use of Instagram.

  • Ability to learn or existing knowledge of Shopify.

Benefits & Conditions:

  • Life insurance
  • Birthday day off.

  • Colombian labor contract, with all legal benefits.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Accounting/Auditing, Administrative, and Marketing

Industries

Design Services

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Required Skill Profession

Marketing De Productos Y Gestión De Marca



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    Unlock Your Executive Assistant Potential: Insight & Career Growth Guide


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