Direct message the job poster from Booth & Partners
Job Description:
We are seeking a proactive and detail-oriented Executive Assistant/Administrative Designer to support our company's operations and assist our founders in their daily tasks.
This multifaceted role involves a variety of responsibilities, including bookkeeping, administrative support, project management, and marketing/brand management.
*** Fluent English proficiency B2+/C1 is a must ***
Responsibilities:
- Manage company books using QuickBooks, classify transactions weekly, and assist with preparing yearly P&L for our US-based accountant (CPA not required).
- Develop and track company estimates, invoices, and Purchase Orders in QuickBooks.
- Submit quarterly/monthly sales tax returns for DC and Connecticut.
- Assist company founders with day-to-day admin activities (filling out admin paperwork, references for clients, etc.).
- Purchase travel tickets and food for events.
- Assist with scheduling meetings.
- Create PDFs of shipping labels and delivery receipts for printing.
- Manage Google Drive project folders by organizing files after project completion (e.g., adding delivery receipts, approved shop drawings, photos of approved samples, shipping labels, etc.).
- Keep the company’s Library up to date (Google spreadsheet).
- Prepare insurance COIs with the insurance company (contacting them and providing necessary information).
- Update project pages on the website using Shopify (no coding required, following detailed instructions).
- Lead social media posting on Instagram and Pinterest, creating weekly post schedules using Hootsuite.
- Assist with monthly newsletters by supplying content and reviewing design work with our external newsletter design company.
Requirements:
- 2-3 years of experience as administrative/executive assistant.
- Timeliness/responsiveness to emerging needs of owners/founders.
- Extremely organized.
- Excellent English (both spoken and written).
- Strong knowledge of Google Documents (Google Drive, Google Docs, Google Sheets, Google Slides).
- Existing knowledge of Quickbooks to help with bookkeeping needs.
- Marketing: Proficient writer for newsletters, existing knowledge/use of Instagram.
- Ability to learn or existing knowledge of Shopify.
Benefits & Conditions:
- Life insurance
- Birthday day off.
- Colombian labor contract, with all legal benefits.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Accounting/Auditing, Administrative, and Marketing
Industries
Design Services
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