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Urgent! Executive Assistant - Chief Business Officer Job Opening In WorkFromHome – Now Hiring Kiwibot

Executive Assistant Chief Business Officer



Job description

Overview

Executive Assistant to the Chief Business Officer at Robot.com.

We automate businesses to achieve peak efficiency and productivity, freeing human time for higher-level tasks.

We are a dynamic, fast-paced organization that values collaboration, creativity, and innovation.

Location: Remote Friendly in Central, PST or EST.

Responsibilities

  • Calendar Management
    • Coordinate and optimize the CBO’s calendar for efficiency and effectiveness.

    • Prioritize meetings based on the CBO’s strategic goals and priorities.

    • Resolve scheduling conflicts proactively and efficiently.

  • Travel Arrangements
    • Use travel management tools to streamline booking and minimize costs.

    • Tailor travel arrangements to the CBO’s preferences and requirements.

  • Correspondence
    • Respond to emails and phone calls promptly and professionally.

    • Follow up on action items and ensure timely resolution.

    • Handle all correspondence with discretion and confidentiality.

  • Project Coordination
    • Track progress and deadlines using project management tools.

    • Keep documents, processes, and procedures up-to-date.

    • Identify and address potential risks and challenges.

    • Prepare clear and concise presentations summarizing research findings.

    • Provide operational support as needed.

  • Administrative Tasks
    • Streamline administrative processes to maximize efficiency.

    • Maintain organized filing systems and records.

    • Leverage technology to automate tasks and improve productivity.

    • Communicate effectively with all levels of the company.

  • Minute Taking
  • External Partner Coordination: Act as the point of contact among founders, employees, clients, and other external partners and customers.

  • Customer Executive Interaction: Interface with executives and/or their EAs of Robot.com customers and prospects to arrange meetings and secure calendar time for the CBO.

Qualifications

  • Education: Bachelor's degree or equivalent experience.

  • Experience:
    • Minimum 4 years as an Executive Assistant or in a similar administrative role.

    • Experience interacting externally with senior executives and their EAs of major customers and partners.

  • Skills:
    • Strong organizational and time management skills.

    • Excellent verbal and written communication in English; Spanish is a plus.

    • Proficiency in Microsoft Office and G-Suite (Word, Excel, PowerPoint, Outlook).

    • Ability to work independently and as part of a team.

    • Detail-oriented with the ability to handle multiple tasks simultaneously.

    • Discretion and confidentiality.

  • Technology Proficiency: Advanced proficiency in Notion, AI tools, and travel management tools.

  • Problem-Solving: Ability to identify and solve problems creatively and effectively.

  • Adaptability: Flexibility to adapt to changing priorities and work environments.

  • Attention to Detail: Meticulous attention to detail and accuracy in all tasks.

  • Information Synthesis: Ability to synthesize information and create reports.

  • Nice to have: Valid US Visa B1/B2.

What we offer

  • Opportunity to join a fast-growing startup and help shape the company’s leadership in robotic last-mile delivery.

  • Competitive compensation package.

  • Being part of a top tech startup in Latin America operating in the US market.

  • Learn best practices and methods useful in the startup world.

Robot.com Culture & Values: We foster a dynamic and inclusive work environment that values diversity, collaboration, and innovation, guided by being Agile, Resourceful, Disruptive, and service-oriented.

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Required Skill Profession

Desarrollo Empresarial Y Estrategia, Gestión Y Dirección



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