Analyst, Supplier Management (EVO)

Job description

Requisition ID: 239349

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Purpose

The Analyst, Supplier Management (Enterprise Vendor Oversight) will support 1A contract owners to effectively manage a portfolio of low/medium-risk (non-critical) vendors and adhere to all Third-Part Risk Management Policies and Procedures.

This individual will be responsible to anticipate, identify, monitor and mitigate risks associated with assigned third-party providers of goods or services, in addition to providing oversight on vendors’ government, legal and financial health.

Beyond managing all risks proactively, the Analyst, will also be required to ensure that vendor performance is aligned with contract requirements, and financial expenditures (spend to contract) are aligned with budgets/business cases.

The Analyst will be accountable to compile data and complete documentation related to their assigned vendors’ risk and performance, as well as ensuring that the issues that arise are appropriately captured, assessed and mitigated to acceptable levels.

It’s expected that vendor risk/performance reporting will be made available periodically (as dictated by the TPRM policy), by vendor, by product/service category, by risk rating, by Business Line, by Geography, and potentially others, to ensure there is broad insight and awareness across their assigned vendor portfolio, for these low/medium-risk vendors.

Accountabilities

• Coordinate the identification and ranking of vendor risks/performance across the assigned vendors within the entire vendor portfolio
• Participate in the classification/segmentation and tiering of related vendors by risks and risk impacts to ensure the correct level of up-front and ongoing monitoring/oversight is completed
• Manage vendor risks as defined in vendor contracts and in accordance with existing risk management programs and policies.


• Develop and execute mitigation plans when risks and gaps are identified.
• Ensure third- (and fourth-) party vendor compliance to contract obligations for both risk/performance/financial, including any regulatory compliance items 
• Record keeping & administration of new contracts and required vendor management activities 
• Facilitate and coordinate the ongoing compliance monitoring of 1A’s to the Procurement & TPRM policies 
• Gather data and prepare/complete risk assessments as per predefined cadence for the assigned vendor portfolio as needed, to be published and communicated to stakeholders 
• Track identified risks and risk events (by vendor and for assigned portfolio) and ensure timely resolution
• Influence vendors and business partners to ensure compliance with risk management policies 
• Partner with Procurement Sourcing and Supplier Management teams to support and proactively manage vendor behavior and/or identify potential areas of contract/cost optimization and risk mitigation
• Communicate identified risk/performance requirements and violations (by vendor and for entire portfolio) to internal stakeholders (end users within the business) and responsible vendors 
• Understand and apply relevant regulatory and legal compliance requirements.


• End to end understanding of low/medium risk vendor relationships 
• Adopt and utilize the common processes and procedures to operationalize foundational vendor management activities for low/medium-risk vendors across the Bank 
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

• Contributes to a customer focused culture throughout their team to deepen client relationships and leverage broader Bank relationships, systems and knowledge.

Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
• Champions a high-performance environment and implements a people strategy that attracts, retains, develops and motivates team members by fostering an inclusive work environment, communicating vison/values/business strategy and managing succession and development planning for the team.

Reporting Relationships 

Primary Manager: Manager, Supplier Management (EVO)
Direct Reports: NA
Shared Reports: NA

Dimensions
• Able to report on the key metrics of the supplier relationship, leveraging standardize process and tools
• Able to provide analyse contract and performance data to deliver insights on the supplier relationship
• Foundational understanding of third-party risk management quantification and methodologies
• Provide support in conflict and issues resolution and escalation management
• Understanding and coordinate with the Business Line, Strategic Sourcing, and the GPS Supplier Management Team
• Understand the wider objectives of procurement and supplier management practices, such as business and strategic goals alignment.
• Excellent analytical and project management skills.
• Proven ability to lead multiple priorities, adapt to constantly changing business environment and drive projects to completion.


• Knowledge in financial services and regulations (e.g., OSFI, OCC, CFPB, UDAAP) and how they are applied to Third Party relationships is preferred.


• Develop strong and trusting working relations through communication, listening, influencing and managing change internally and externally.

Education / Experience / Other Information 

Required Skill Profession

Business Operations Specialists