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Admin Support Assistant Job Opening In Bogotá – Now Hiring Kaplan


Job description

Job Title
Admin Support Assistant - Europe

Job Description
To provide administrative and operational support to the European team from Bogotá.

Must be detail-oriented, organized, and able to work in a fast-paced international environment.

Key Job Responsibilities Include, But Not Limited To

  • Verify bookings made by the sales team and ensure data accuracy.

  • Check and update student information in internal systems.

  • Hold and manage room assignments in DBC.

  • Record special requests or important details (e.g., allergies, accommodation requests) in Class for Operations.

  • Send confirmation emails and invoices to customers.

  • Update invoices (add/remove items) as required.

  • Reconcile daily financial information after bank transfers/Flywire payments are received.

  • Send updated invoices and payment confirmations to customers.

  • Follow up and update flight details.

  • Share host family information and departure guides with students.

  • Maintain daily communication with the French team in Paris to ensure smooth processes.

Minimum Qualifications

  • Bachelor's degree in Administration, Business, or related fields (or currently studying).

  • Proficiency in English (B2 or above).

  • Basic knowledge of French is a plus, but not required.

  • Strong attention to detail and organizational skills.

  • Ability to manage multiple tasks and meet deadlines.

  • Basic knowledge of MS Office and willingness to learn internal systems.

  • Excellent communication skills and a service-oriented mindset.

Location
Bogotá, COL

Employee Type
Employee

Job Functional Area
Sales

Kaplan lnternational is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

If you require any adjustments or additional support within the recruitment process, please contact us directly.

Required Skill Profession

Other General


  • Job Details

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Unlock Your Admin Support Potential: Insight & Career Growth Guide


Real-time Admin Support Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Admin Support in Bogotá, Colombia, highlighting market share and opportunities for professionals in Admin Support roles.

9036 Jobs in Colombia
9036
611 Jobs in Bogotá
611
Download Admin Support Jobs Trends in Bogotá and Colombia

Are You Looking for Admin Support Assistant Job?

Great news! is currently hiring and seeking a Admin Support Assistant to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Kaplan adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Colombia laws and regulations

What Is the Average Salary Range for Admin Support Assistant Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Bogotá. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Admin Support Assistant?

Key qualifications for Admin Support Assistant typically include Other General and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

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Interview Tips for Admin Support Assistant Job Success

Kaplan interview tips for Admin Support Assistant

Here are some tips to help you prepare for and ace your Admin Support Assistant job interview:

Before the Interview:

Research: Learn about the Kaplan's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

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Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Admin Support Assistant interview at Kaplan, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Kaplan's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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