Supply Chain Officer

Job description

Job Title:
Supply Chain Officer

Job location:
Bogota, Colombia

Reports to:
 Regional Program Manager

ABOUT MEDGLOBAL

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions.

The organization is composed of medical and public health professionals of diverse backgrounds.

JOB SUMMARY

The Supply Chain Officer will be responsible for managing all procurement activities and travel logistics in support of the organization's operations in Colombia.

This role ensures that goods and services are procured in compliance with organizational policies and donor requirements, while also overseeing efficient, cost-effective, and timely travel arrangements for staff and visitors.

The position requires strong organizational skills, attention to detail, and the ability to work effectively with both internal teams and external vendors.

MAIN DUTIES AND RESPONSIBILITIES

Procurement

• Manage the full procurement cycle from requisition to delivery, ensuring adherence to organizational and donor regulations.

• Prepare and issue requests for quotations (RFQs), evaluate bids, and select suppliers based on transparent and competitive processes.

• Negotiate contracts, prices, and delivery terms with vendors to ensure value for money.

• Maintain an up-to-date supplier database, ensuring regular vendor performance evaluations.

• Track and manage purchase orders, deliveries, and payments, ensuring timely completion.

• Maintain proper documentation and filing of all procurement-related records.

Logistics

• Oversee all travel arrangements for staff and visitors, including flights, ground transportation, accommodation, and visas.

• Coordinate logistics for meetings, workshops, and other events as required.

• Manage vehicle bookings, driver schedules, and related transportation logistics.

• Ensure that travel and logistics activities are planned efficiently to optimize cost and time.

• Maintain an updated travel and logistics calendar for the Colombia office.

Compliance and Reporting

• Ensure all procurement and logistics activities comply with organizational policies, donor requirements, and local laws.

• Provide regular procurement and logistics reports to management.

• Monitor budget usage for procurement and travel-related expenses, highlighting potential risks or overspending.

QUALIFICATIONS AND SKILLS

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.

• Minimum of 3 years' experience in procurement and logistics, preferably in the NGO or development sector.

• Strong knowledge of procurement processes, vendor management, and travel coordination.

• Excellent negotiation and communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.

• Fluency in Spanish required; working knowledge of English is preferred.

Core Competencies

• Integrity and ethical conduct.

• Attention to detail and accuracy.

• Ability to work under pressure and handle confidential information.

• Proactive problem-solving skills.

• Strong interpersonal skills and team spirit

CODE OF CONDUCT

MedGlobal Code of Conduct reflects the profession's core set of beliefs and values of care, respect, trust, and integrity.

These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, and contractors to guide their practice and conduct.

The Code is organized into categories, as follows:

1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
   
   
2. Provide a positive and valued experience for those receiving service within and outside MedGlobal.
   
   

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work.

MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status.

MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.

We encourage you to apply and be part of this impactful opportunity

Applications will be reviewed on a rolling basis, and applicants are encouraged to apply early for greater chance to be considered.

The advertisement will be closed once a suitable candidate is selected.

Required Skill Profession

Other General