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Urgent! Site document controller Job Opening In Girardot City – Now Hiring BeU-HR

Site document controller



Job description

We are seeking a Site Document Controller for a multinational company, leading provider of renewable energy solutions.

PURPOSE STATEMENT

To be responsible for the management of all project documents on-site and follow up on progress of works.

Handling intake, scanning, verification, and storing documents.

KEY PERFORMANCE AREAS

  1. Create all additional document profiles for internal documents as instructed by Project Document

Controller.

  1. Create all document profiles as per the SMDL's and return the Project document numbers (DocID) to the

Contractors

  1. Upload all document deliverables received by transmittal.

  2. Checking and editing documents for accuracy and compliance.

  3. Send documentation on workflow according to the Project distribution matrix and controlling the flow of

documents in and out of the department.

  1. Follow up that all the workflow processes are completed.

  2. Generate outgoing transmittals - Return the documents with Acceptance code and comments to the

Contractor/Supplier:

  1. Control the receiving and log all Site Daily Diaries in the system.

  2. Process all e-mails received in the project email box for both projects according to the Project Mailbox and

Email use Guideline.

  1. Control the correspondence according to the Quick Guide – Correspondence Register.

  2. Make sure the templates and the Project users are updated and available.

  3. Manage the External Sharing Site

  4. Provide training to the new project staff at site in the Document Management System for both locations

  5. Document status reporting to Project Document Controller and Project Technical Manager

  6. Support other Document Control needs as per Project Document Controller requests

  7. Strong English language – spoken and written

KNOWLEDGE, SKILLS & EXPERIENCE

Knowledge / Experience Min:

Education: University Degree (can be replaced with relevant experience)

Experience: 5+ years in Document Control experience, preferably on EPC/Construction Projects

Basic understanding of Engineering / Procurement / Construction / Commissioning documents

Excellent MS Suite software knowledge

Familiar with EDMS

Good working knowledge of SharePoint

Language: Fluent both in French and English preferred

Ideal:

Any tertiary education in Business Administration advantageous

Knowledge of ISO9001

  • 5+ years working experience in Document Control in EPC (construction/oil & gas project environment)

  • Experience using an EDMS

Skills

· Clear thinker

· Be technically minded and understand clearly what is required to execute the works

· Identify complex problems, review related information to develop and evaluate options and implement solutions

· Ability to communicate clearly in a professional and business manner to various parties

· Ability to compile reports and submit to management in a structured and professional manner

· Motivate, develop and direct people as they work and identifying the best people for the job

· Sound understanding of multi-cultural environments

· Self-driven and highly motivated

· Able to work in a fast-paced and deadline driven environment

· Detail oriented, dependable and trustworthy

· Ability to prioritize and handle a substantial workload to agreed time schedule


Required Skill Profession

Other General



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