Site Admin and Facilities Specialist

Job description

Discover your 100% YOU with MicroSourcing
Position:
Site Admin and Facilities Specialist

Location:
Bogota, Colombia

Why join MicroSourcing?
You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
  
  
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
  
  
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
  
  
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
  
  

Your Role
As a
Site Admin and Facilities Specialist
, you will:

Oversee the day-to-day operations and physical upkeep of the site.

This critical hybrid role serves as the primary point of contact for administrative, vendor, and facilities matters, ensuring smooth site management, excellent service delivery, and a safe, functional environment.

This role provides direct administrative support to senior leadership and manages all site logistics and maintenance, requiring strong organizational, communication, negotiation, and facilities management skills

Essential Job Functions
Executive & Stakeholder Support (Administration)

• Manage C-level agendas and schedules, ensuring effective time management and prioritization.
  
  
• Organize and facilitate meetings with vendors, service providers, and government organizations.
  
  
• Prepare meeting materials, take minutes, and track action items.
  
  Provide regular reports and updates to C-level executives.
  
  

Facilities Management & Maintenance (Facilities)

• Coordinate all site-related activities, including facilities upkeep, maintenance, and daily operations.
  
  
• Oversee and manage preventive and corrective maintenance schedules for site infrastructure, systems, and equipment.
  
  
• Conduct regular site inspections to identify and resolve maintenance issues promptly.
  
  
• Manage the physical workspace and coordinate necessary office reconfigurations or minor construction projects.
  
  
• Ensure health, safety, and security protocols are followed in all facilities matters and operations.
  
  

Vendor Management & Procurement

• Manage relationships with vendors and service providers related to both administrative and facilities services.
  
  
• Oversee contracts, performance, and compliance with service-level agreements (SLAs) for all vendors.
  
  
• Lead vendor and procurement negotiations to ensure cost-effectiveness and quality.
  
  
• Handle procurement of all goods and services, ensuring compliance with company policies.
  
  

Site Administrative, Operations & Client Relations

• Organize logistics for visitors, events, and special site requirements.
  
  
• Welcome and receive visitors, clients, and partners with professionalism.
  
  
• Act as a liaison for client relations, supporting meetings and site visits.
  
  
• Maintain a positive and professional site experience for all stakeholders.
  
  
• Provide regular reports related to work output

What You Need
Non-negotiables

• Education: Bachelor's degree in Business Administration, Management, Engineering, or a related field (preferred).
  
  
• Experience: Proven experience in vendor management, procurement, budget control, and facilities management/operations.
  
  
• Technical Proficiency: Knowledge of building systems and maintenance best practices is highly desirable.
  
  
• Language: Minimum B2 level English proficiency (oral and written).
  
  
• Communication: Excellent communication, interpersonal abilities, and strong negotiation skills with vendors and suppliers are essential.
  
  
• Software: Proficiency in Google Workspace (Docs, Sheets, Slides, Drive, Calendar, etc.).
  
  
• Work Style: Ability to multitask, prioritize, and work effectively under pressure.
  
  

About MicroSourcing
With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU
MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent.

We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds.

We provide space for everyone, embracing different perspectives and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment.

Our way of life.

Here, we don't just accept your unique, authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth.

Join us in celebrating YOU and your 100%

For more information, visit

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