Senior Project Control Officer

Job description

Requisition ID: 235732


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Purpose

The Senior Project Control Officer (Senior PCO) will be primarily responsible for planning, revenue, payment processing, monthly and quarterly forecasts, pre-quarter updates, actuals, accruals, and expenses for the project's budgets and the Collections ongoing charge-outs.

The incumbent will also assist the Senior Delivery Manager with in-depth financial analysis to support strategic projects and initiatives as required.

The Senior PCO will support the project managers in the execution of the project's task as deemed by the project managers.

The Senior PCO will interact closely with the project members from IT, Business, and the vendors.

The Senior PCO will also apply their leadership capabilities to execute standard financial governance processes to implement the collection solutions in compliance with governing regulations, internal policies, and procedures.

Accountabilities 

• Champions a customer-focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
• Prepare monthly and quarterly financial forecasts and year-end carryforwards as per the Bank deadlines using the Forecast System.


• Forecast accruals are entered in the appropriate tools before the monthly cycles.


• Ensure SLAs are met for financial monthly and quarterly reports, and drive to meet KPIs 
• Identify and communicate financial and progress risks, issues, and deviations on the projects over their entire life cycle.
• Support project reporting — including regular status reporting and ad-hoc presentations.


• Perform financial management activities such as project budget forecasting and payment processing while following the bank guidelines, for the different components of the budget, Toronto, GBS, and the countries/regions.
• Create financial Project Change Requests (financial PCRs) to ensure the costs are allocated to the correct budget Component/Cost Element.
• Process payments.

track, and report on invoices, third-party, and licensing costs.


• Use Smart Stream to track invoices submitted to accounts payable.


• Complete investigations as required to resolve discrepancies between issued invoices and contracts as they occur.
• Update the financial information for the Executive Steering Committee documents.


• Assist in the preparation of cost estimates in response to changes in scope.


• Develop new processes/templates to enhance the existing processes.
• Administration of document Repository: Store program and portfolio management documents in the project repository on SharePoint, ensuring that documents are up to date, assisting people in finding documents, and encouraging them to be self-sufficient.


• Interact and support the countries/regions with the financial management of the budget assigned as per the approved business case, by building and maintaining a strong partnership with them.
• Schedule and participate in project meetings, capture key decisions, communicate decisions on a timely basis and follow up on action items.
• Manage the tracking, reporting, and maintenance of the Risk, Action Items, and Issues of projects in various PM tools.
• Act as the project secretariat — this includes preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed minutes on a timely basis, recording, communicating, and following up on action items, and maintaining project distribution lists.
• Multitask on several projects at one time depending upon complexity and activities in progress.
• Assist in the creation/update of new Business Cases to implement the Collection Solutions along with the countries.
• Conduct appropriate status review sessions and escalate issues as necessary.
• Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.


• Champions a high-performance environment and contributes to an inclusive work environment.

Languages:

Fully bilingual in English & Spanish

Reporting Relationships
Primary Manager:
Senior Delivery Manager


Dimensions
• Operates independently day to day and receives directions from collections stakeholders.

managers & VP Collections and liaises with IB/Local Technology as needed.
• A high level of autonomy is required in assessing day-to-day issues to maximize efficiency and optimize costs.
• Countries/ Entities: GBS Countries, Colombia (CoIpatria), Mexico.

Canada, Peru, Chile, Central America, and other Caribbean countries.
• Project Budget: ~$10 MM 
• Growth markets with target increase in product mix; Collections/IT project work spans cross-border operations and involves collection system migration as well as ongoing continuous improvement.

Education / Experience / Other Information
Education:

• A bachelor’s degree in Engineering, Business Administration, or equivalent experience
• Holding a valid PMP designation from the Project Management Institute (PMI) or another valid program management certification is nice to have.

Experience:

• 3 or more years of relevant experience in a similar role and managing budgets over $10MM
• A solid understanding of financial and management reporting principles.
• Comprehensive knowledge of project/program management methodologies and tools, including Agile and Waterfall.
• Strong problem-solving, quantitative and analytical skills; attention to detail; ability to analyze business results and identify issues and trends
• Experienced in balancing competing/conflicting requests of various projects, and stakeholders requiring a Financial Industry knowledge is an asset.
• Expert in MS Excel and PowerPoint
• Advanced experience with MS Project, Visio, and Word
• Solid knowledge and expertise in the use of project tools such as Clarity, and SharePoint repositories.
• Objective and open-minded approach.
• Perseverance, flexibility, and efficiency to overcome challenges standing in the way of the successful completion of the project.
• Ability to support multiple Programs/Projects simultaneously.
• Analytical thinker, with the ability to solve problems and bring solutions to the table.
• Possesses a strong and disciplined approach to maintaining Program financials.
• Demonstrated a high level of communication, both written and verbal.

Working Conditions
• Work in a standard office-based environment
• Traveling to attend meetings may extend to other buildings off-premises or vendor sites
• Limited travel internationally

Required Skill Profession

Business Operations Specialists