Senior Executive Assistant

Job description

Build the Future with AspenView Technology Partners

At AspenView, we are passionate about transforming the way organizations approach technology.

We specialize in creating high-performing, nearshore IT teams to help North American clients innovate faster and more efficiently.

As we continue to grow, we're looking for exceptional people to join our team and help drive impactful change across industries.

Why Join AspenView?

At AspenView, we're more than a nearshore IT partner—we're a people-first, purpose-driven company that believes great culture drives great outcomes.

We're passionate about connecting talent and technology to deliver measurable value for clients—and meaningful career paths for our people.

Here's what you can expect:

• Competitive base
• Comprehensive benefits and wellness support
• Flexible work model: hybrid, remote, or in-office
• Real growth opportunities and leadership visibility
• Inclusive, respectful culture that blends U.S. innovation with Colombian heart
• A company that listens, invests in you, and celebrates wins together

Role Overview

AspenView is seeking a highly organized, proactive Executive Assistant to provide direct

support to our senior leadership team (CEO, President, Country President Colombia, etc.).

In

this role, you will manage strategic calendars, coordinate high-stakes travel, liaise with internal

and external stakeholders, and ensure top-tier execution of business operations.

You will

effectively serve as a trusted right-hand partner, filtering requests, anticipating needs, and

elevating the productivity of the leadership team.

This is a high-impact, high-visibility role: you will frequently interact with clients, partners, and

senior executives on behalf of AspenView, so professionalism, discretion, and impeccable

execution are mandatory.

Key Responsibilities

Executive Support & Strategic Agenda Management

• Manage complex, multi-calendar schedules (across time zones) for C-level executives.
  
  
• Prioritize meeting requests, prep background materials, and handle calendar conflicts proactively.
  
  
• Liaise with internal teams to ensure executive decisions are tracked, followed up, and closed out.
  
  
• Prepare talking points, briefs, and executive summaries for meetings, board sessions, and client engagements.
  
  

Travel & Logistics

• Arrange global travel (flights, accommodations, ground transport, visas) with premium providers.
  
  
• Ensure executive travel is seamless, including itineraries, last-minute changes, and contingency plans.
  
  
• Coordinate local logistics for visits: transportation, lodging, on-site support, etc.
  
  

Stakeholder & Vendor Management

• Serve as a point of contact and brand ambassador for external stakeholders (clients, partners, vendors) when necessary.
  
  
• Negotiate, manage, and evaluate contracts or service-level relationships with high-caliber providers (travel, hospitality, event services).
  
  
• Build and maintain strong relationships with internal and external teams to support executive initiatives.
  
  

Office & Facilities Coordination (Executive Tier)

• Oversee the Bogotá executive office environment to ensure it reflects AspenView's high standards of professionalism and hospitality.
  
  
• Coordinate with facilities, IT, and vendors to maintain executive spaces, meeting rooms, and boardrooms at top quality.
  
  
• Interface with IT leadership for executive-level technology setups (secure communications, remote conference tools, hardware) and troubleshoot issues proactively.
  
  

Events, Meetings & Programs

• Lead planning and execution of executive offsites, board meetings, client visits, and high-stakes internal events.
  
  
• Ensure all logistical, technical, and hospitality aspects are flawless (venue, audio/visual, catering, guest transfers).
  
  
• Manage confidential or special projects as assigned by executives—this may include research, partner coordination, or internal rollouts.
  
  

Reporting, Projects & Decision Support

• Provide executive dashboards, reports, and performance summaries.
  
  

• Analyze priorities, risks, and agenda overlaps to inform leadership decisions.
  
  

• Conduct or commission ad hoc research to support strategy, proposals, or partnerships.
  
  

• Act as a filter and gatekeeper—triaging incoming requests, delegating when appropriate, and escalating when needed.
  
  

Qualifications & Experience

Must-Haves

• 5+ years of executive assistant, senior administrative, or comparable roles supporting C-level executives
• Proven experience managing complex, cross-functional calendars and global travel logistics
• Excellent verbal and written communication skills in both English and Spanish
• High emotional intelligence, discretion, and professionalism with sensitive/confidential material
• Ability to work independently, anticipate needs, and make decisions under pressure
• Strong interpersonal skills; comfortable interacting at all levels including board, clients, and partners
• Highly organized, detail-obsessed, resourceful, and proactive
• Bachelor's degree or equivalent experience

Nice-to-Haves

• Experience in technology, consulting, or high-growth environments
• Event planning, high-level vendor negotiation, or facility management experience
• Exposure to executive project management or strategic initiative support

Competencies & Personal Attributes

• Trusted Advisor Mindset: You think ahead, act as a ceiling remover, and anticipate roadblocks.
  
  
• Executive Presence: You represent AspenView well in meetings, externally or internally.
  
  
• Tact & Diplomacy: You can navigate complex stakeholders and confidential situations gracefully.
  
  
• Adaptability & Composure: You keep calm in ambiguity or shifting priorities.
  
  
• Discretion & Confidentiality: You manage sensitive information with utmost integrity.
  
  
• Tech Savvy: You understand collaboration tools, communication platforms, remote meeting tech, and you learn fast.
  
  

Equal Opportunity Employer:

AspenView is proud to be an equal opportunity employer.

We believe in creating an environment where all employees feel welcome, valued, and empowered to succeed.

We celebrate diversity and strive to build a culture of inclusion where all individuals, regardless of their race, color, gender, gender identity or expression, sexual orientation, disability, age, or any other characteristic, can thrive.

We encourage applicants from all walks of life to join our team and make a lasting impact.

Required Skill Profession

Other General