Job Description - Senior Executive Assistant (Bilingual)
Company: Worley
Job Overview
Worley is a global professional services company of energy, chemicals, and resources experts.
We partner with customers to deliver projects and create value over the life of their assets.
General Objective
Perform a variety of administrative tasks and support our company's senior-level managers.
The Executive Assistant's responsibilities include managing calendars, working on pitch decks, preparing expense reports, and making travel arrangements.
Responsibilities
- Calendar and Schedule Management: Coordinating and managing complex calendars for executives, including scheduling meetings, appointments, and events.
- Travel Arrangements: Organizing travel plans, including booking flights, hotels, and transportation, as well as preparing detailed itineraries.
- Meeting Support: Preparing agendas, materials, and presentations for meetings, taking minutes, and following up on action items.
- Expense Management: Assisting with expense tracking and reporting.
- Event Planning: Organizing corporate events, conferences, and executive retreats, including venue selection, catering, guest lists, and logistics coordination.
- Document Management: Creating, editing, and managing important documents and presentations, maintaining organized digital and physical filing systems.
- Project Management: Assisting with or managing special projects, which can range from organizing events to coordinating cross-departmental initiatives.
Requirements
- Degree in business administration, human resources, communications, or a related field.
- Proven experience of 3 to 5 years as an executive assistant or similar role, supporting C-level executives.
- Exceptional written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite and other relevant tools/software.
- An adaptable and flexible approach to thrive in a fast-paced environment.
- A proactive and solution-oriented mindset, anticipating needs and taking initiative.
- High level of integrity and the ability to maintain confidentiality with sensitive information.
- Impeccable organizational and time management skills with the ability to multitask effectively.
Nice to have:
Knowledge of Power BI, Salesforce, and knowledge in Travel Management platforms such as Concur or similar.
If you need any accessibility adjustments , please make sure to mention it in your application
Our Culture
We’re committed to building a diverse, inclusive, and respectful workplace where everyone feels they belong, can bring themselves, and are heard.
We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status, or any other basis as protected by law.
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