We are looking for an experienced
Remote Executive Assistant
to provide high-level administrative and operational support to a busy executive.
The ideal candidate is a proactive, detail-oriented professional who can manage multiple priorities, communicate flawlessly, and operate with minimal supervision once onboarded.
Compensation: US $1,200 to US $1,500
Key Responsibilities
- Manage the executive's
email inbox
,
calendar
, and
daily schedule
, ensuring priorities are handled efficiently.
- Handle
administrative tasks
, prepare documents and reports, and maintain organized digital records.
- Coordinate
personal and business errands
, appointments, and follow-ups.
- Support in
project management activities
, including tracking tasks, deadlines, and deliverables through platforms such as
or
ClickUp
.
- Assist in writing and maintaining
Standard Operating Procedures (SOPs)
and other documentation.
- Prepare and run
reports
and summaries as needed.
- Communicate professionally with clients, partners, and team members on behalf of the executive.
- Anticipate needs and act independently after gaining familiarity with the executive's work style, contacts, and businesses.
Required Qualifications
- 5+ years of direct experience
as a
Remote Executive Assistant
(or Executive Secretary), supporting a
business owner or senior executive
with calendar, inbox, and administrative management.
- Experience supporting a
CFO or finance-related entrepreneur
is a plus, but
strong EA experience
is most important.
- Fluent or near-perfect English
— excellent written and spoken communication skills are essential.
- Proven experience handling
administrative and operational tasks
,
creating reports
, and using
project management tools
(e.g., , ClickUp).
- Ability to
write SOPs
and structure administrative workflows.
- Highly
self-motivated and resourceful
— able to work independently after the initial onboarding phase.
Ideal Candidate Attributes
- Organized, dependable, and proactive problem solver.
- Professional, discreet, and comfortable managing confidential information.
- Excellent time management and follow-through.
- Tech-savvy and comfortable navigating multiple tools and systems.