Description
We are seeking a highly detail-oriented and organized Administrative / Clerical Representative to join our Payroll Team.
The ideal candidate will be responsible for providing essential support in payroll office operations, ensuring accuracy in documentation, and maintaining an efficient workflow as it relates to time and attendance logging and employee time attestation ensuring employees attest and confirm hours worked.
This role requires strong attention to detail, excellent organizational skills, and the ability to multitask in a fast-paced environment.
Exposure to Payroll/Human Resources functions and basic payroll assistance is a plus but not required.
Key Responsibilities
- Perform a variety of clerical and administrative tasks, including data entry, filing, and document management.
- Maintain and update records, ensuring accuracy and compliance with company standards.
- Manage correspondence, including emails, letters, and phone calls, with a high degree of professionalism and attention to detail.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare reports, presentations, and other documents with a strong focus on accuracy and formatting.
- Assist in processing invoices, expense reports, and other financial documents.
- Maintain confidentiality and handle sensitive employee information with discretion
- Assist in gathering and verifying employee timesheets or payroll-related documentation.
- Support payroll processes by ensuring accurate data entry and organization of payroll records for our Roadshow and Flex programs only.
- Identify opportunities for process enhancements within administrative and clerical operations
- Assist in implementing new office technologies and streamlining workflow processes
- Develop and maintain spreadsheets, templates, and other tools to enhance efficiency and accuracy.
- Support various departments with administrative tasks as needed.
- Work closely with managers and staff to ensure seamless communication and operational support.
- Foster a positive and collaborative office environment by assisting colleagues when necessary.
- Ensure professionalism and responsiveness when handling correspondence and client interactions.
- Coordinate with HR, Finance, and other departments to ensure smooth office operations and communication.
Skills, Knowledge & Expertise
- High school diploma or equivalent required.
- 1-3 years of experience in an administrative, clerical, or HR support role is a plus.
- Strong attention to detail with a commitment to accuracy and quality
- Excellent organizational and time-management skills to handle multiple tasks efficiently.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
- Ability to work independently and as part of a team.
- Problem-solving skills and the ability to anticipate needs before issues arise.
- Experience with office equipment such as copiers, scanners, and fax machines.
- High level of discretion and professionalism, especially when handling confidential employee or company information.
- Basic knowledge of Human Resources processes or payroll functions is a plus but not required.
- Previous experience in an administrative or clerical role is preferred but not required.
About Virtual Staffing Solutions
We specialize in delivering innovative solutions and exceptional services to meet the diverse needs of our clients.
With a strong commitment to quality and customer satisfaction, we strive to exceed expectations and drive success in every project we undertake.