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Operations Coordinator Job Opening In Colombia, Colombia – Now Hiring Blue Gems MGMT

Operations Coordinator

    Colombia Jobs Expertini Expertini › Colombia › Jobs › Gestión De Proyectos Y Procesos › Operations Coordinator

Job description

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Job Title: ️ Operations Coordinator – Maintenance Dispatch, Purchasing & Admin

Why Work for Us?

At Blue Gems, we’re obsessed with building smart, efficient systems that keep vacation rentals running seamlessly.

We manage over 150 short-term rental homes in Florida — handling everything from guest experience to maintenance and cleaning — so our property owners and guests can enjoy peace of mind.

We’re a lean, global team of 25+ (primarily in LATAM) who value ownership, honesty, and making things better every day.

We offer stable, long-term roles with bimonthly pay tand plenty of opportunities to grow with us.

If you thrive in a fast-paced environment, love solving urgent problems, and want to be part of a high-performing team — keep reading.

Who We Are and What We Are Looking For…

We’re looking for an Operations Coordinator who can keep calm under pressure , coordinate moving parts in real time, manage purchasing for our field technicians, and ensure no maintenance task is dropped.

This isn’t a quiet desk job — it’s active, high-volume coordination and problem-solving that keeps our weekends running smoothly.

Your Four Primary Responsibilities/Objectives Will Be:

  • Real-Time Maintenance Dispatch – Coordinate technicians and vendors for urgent and scheduled repairs, ensuring rapid response and smooth communication.

  • Task Management & Quality Control – Triage, clean up, and optimize incoming maintenance requests in Notion for accuracy and priority.

  • Purchasing & Materials Coordination – Source, order, and track parts and materials, ensuring field technicians have what they need on time.

  • ️ Weekday Operational Leadership – Own the Friday–Monday shift, maintaining calm and control during high-pressure turnover periods.

What Will Our Operations Coordinator Look Like?

Who You Are:

  • Calm, decisive problem solver who thrives in high-pressure environments
  • Strong communicator with clear spoken and written English
  • Extremely detail-oriented and highly organized
  • Tech-savvy with Notion, Airtable, Slack, Google Drive, and AI tools
  • Proactive — you spot problems and act immediately to resolve them

Who You Are Not:

  • Someone who freezes under multiple urgent demands
  • Passive or “wait to be told” — this role requires initiative
  • Disorganized or easily distracted

Must-Have Qualifications:

  • Strong English speaking and phone skills (headset required)
  • Experience managing high-volume, fast-moving task queues
  • Ability to juggle calls, Slack messages, and real-time dispatch without losing focus
  • Highly detail-oriented and proactive mindset

Nice-to-Have Qualifications:

  • Experience in short-term rentals, property management, or dispatch coordination
  • Familiarity with STR tools like Guesty or SuiteOp

Compensation:

Paid biweekly through Rippling

Stable, long-term role with global team

Clarity of Role:

Name the Role: Operations Coordinator – Maintenance Dispatch, Purchasing & Admin

Key 3 Responsibilities This Person Will Be Driving / Responsible For:

  • Live maintenance dispatch and vendor coordination during assigned shifts
  • Task triage, cleanup, and optimization in Notion and Airtable
  • Purchasing and inventory coordination for field technicians

Define What Success Means in This Role:

  • Every maintenance request is addressed promptly and accurately during the shift
  • Technicians and vendors receive clear, timely instructions and have required materials ready
  • All admin and purchasing records are up-to-date for smooth weekday handoffs

Timeframe for Success:

  • Within 3 months: Fully autonomous in dispatching, purchasing, and vendor coordination, meeting all service response goals
  • Within 6 months: Implement process improvements that reduce missed tasks and purchasing delays to near zero
  • Within 18 months: Recognized as a key operations leader for operational performance, materials management, and training support

Clarity as a Whole/Team:

This Role Owns:

  • All live weekend maintenance dispatch (Friday–Monday)
  • Task triage and updates in Notion
  • Purchasing and materials management for field technicians

This Role Does Not Own:

  • Weekday dispatch outside assigned shifts
  • Direct supervision of technicians outside coordination duties
  • Guest communication unrelated to maintenance

Seniority level

  • Seniority level

    Entry level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Management and Manufacturing

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Required Skill Profession

Gestión De Proyectos Y Procesos


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Unlock Your Operations Coordinator Potential: Insight & Career Growth Guide


Real-time Operations Coordinator Jobs Trends (Graphical Representation)

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Are You Looking for Operations Coordinator Job?

Great news! is currently hiring and seeking a Operations Coordinator to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Blue Gems MGMT adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Colombia laws and regulations

What Is the Average Salary Range for Operations Coordinator Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Colombia. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Operations Coordinator?

Key qualifications for Operations Coordinator typically include Gestión De Proyectos Y Procesos and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

How Can I Improve My Chances of Getting Hired for Operations Coordinator?

To improve your chances of getting hired for Operations Coordinator, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

Interview Tips for Operations Coordinator Job Success

Blue Gems MGMT interview tips for Operations Coordinator

Here are some tips to help you prepare for and ace your Operations Coordinator job interview:

Before the Interview:

Research: Learn about the Blue Gems MGMT's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Operations Coordinator interview at Blue Gems MGMT, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Blue Gems MGMT's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

How to Set Up Job Alerts for Operations Coordinator Positions

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