Operations Assistant with Basic bookkeeping (QBO) -
Join to apply for the Operations Assistant with Basic bookkeeping (QBO) - role at Somewhere
Operations Assistant with Basic bookkeeping (QBO) -
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Join to apply for the Operations Assistant with Basic bookkeeping (QBO) - role at Somewhere
Operations Assistant with Basic bookkeeping (QBO)
Location: Remote (Latin America preferred)
Compensation: $1,200 - 1,400USD/month (full-time)
Industry: Commercial HVAC & Refrigeration Services
Schedule: Monday to Friday, ~10-hour workdays (50 hours/week) PST
About The Role
We are seeking a detail-oriented and proactive Operations Assistant to provide essential support in administrative, financial, and operational tasks.
This role is integral to ensuring smooth day-to-day operations by managing bookkeeping, job costing, invoicing, and customer communications.
You will also assist with technician dispatching, parts ordering, and general office support.
This position is well-suited to candidates who enjoy working in a fast-paced service environment, have experience with accounting systems, and thrive in a role that blends financial management with operational coordination, ideal for someone based in Latin America, looking for a long-term opportunity where they can leverage their accounting/operations skills while supporting a busy, service-driven team.
Key Responsibilities
- Manage QuickBooks Online (QBO), including accounts receivable, accounts payable, and financial reporting.
- Support job costing by accurately entering labor, parts, and materials into the service management system.
- Generate and send invoices in a timely and accurate manner.
- Provide backup support for answering phones, dispatching technicians, and scheduling.
- Coordinate parts ordering via email and maintain accurate tracking.
- Assist with general administrative tasks and operational projects as needed.
- Provide phone coverage during vacation periods and act as a reliable support point for the team.
Qualifications
Must-Have:
- 2-3 years of experience in an accounting, finance, or operations role (service industry experience preferred).
- Proficiency in QuickBooks Online (QBO) and familiarity with other accounting/ERP systems.
- Strong organizational skills and keen attention to detail.
- Excellent communication and customer service skills.
- Ability to work independently and collaboratively within a small, fast-paced team.
Nice-to-Have
- Familiarity with HVAC or refrigeration services.
- Experience with Service Fusion or similar service management platforms.
- Previous exposure to technician dispatching and parts ordering workflows.
Why Join
- Stable, full-time role with consistent hours (50 hours per week).
- Opportunity to make an immediate impact in a growing service company.
- Gain exposure to both finance and operations in the HVAC/refrigeration industry.
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Management and Manufacturing Industries
Staffing and Recruiting
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