Office Supervisor/HR Coordinator

Job description

About the Role
: We are looking for an Office Supervisor/HR Coordinator to take ownership of office operations while supporting key HR functions.

This role is critical to maintaining an organized, efficient, and engaging workplace.

The ideal candidate brings solid office management experience and is eager to grow and develop their skills in HR.

Responsibilities include but are not limited to:
Office & Workplace Operations

• Monitor office attendance and ensure workplace policies are followed, addressing any concerns professionally and proactively.
  
  
• Oversee office logistics, including supplies, equipment, and vendor management, to ensure a fully functional workspace.
  
  
• Manage office security, maintenance requests, and facility-related needs.
  
  
• Coordinate employee perks, team events, and engagement activities.
  
  
• Set up workstations and equipment for new hires, ensuring smooth onboarding.
  
  
• Serve as the go-to person for office-related inquiries and workplace needs, helping to foster a positive and productive office culture.
  
  

HR Support & Recruitment Coordination

• Support recruitment efforts by scheduling interviews, managing pipelines, and assisting with candidate communication.
  
  
• Conduct phone screens and initial interviews for junior or LATAM-based roles.
  
  
• Maintain recruitment data and generate reports on hiring activity.
  
  
• Partner with external recruitment agencies as needed.
  
  

Onboarding & HR Administration

• Manage new hire onboarding, ensuring proper system access and documentation.
  
  
• Oversee offboarding tasks, including system access removal and asset recovery.
  
  
• Maintain accurate employee records in the HRIS and update job details, department changes, and other key data.
  
  
• Assist with generating HR reports, processing HR-related invoices, and coordinating company-wide events such as town halls.
  
  

Requirements

• Strong organizational skills with the ability to manage multiple tasks efficiently.
  
  

Professional communication skills, both written and verbal, in English.

• Proficiency in Google Suite and Microsoft Office (Excel, Word, PowerPoint).
  
  
• Confidence in enforcing office policies and addressing workplace matters with professionalism and discretion.
  
  
• Ability to work on-site full-time and be a visible leader in the office.
  
  

Nice-to-Have

• Previous exposure to HR processes, recruitment, or HRIS platforms.
  
  
• Experience handling administrative HR tasks or supporting a People Operations team.
  
  
• 1-2 years of experience in office management, administration, or a similar role.
  
  

Our interview process includes, but is not limited to, the following:

• Excel and Typing Test

We offer a competitive salary and benefits based on ability level, including:

• Base salary DOE
• Unlimited vacation policy
• Monthly phone/internet and food stipend
• Health insurance coverage
• Professional Development Program
• This is a fully in-office role based in Bogotá, Colombia.
  
  Candidates must be available to work on-site five days a week.
  
  

About WITHIN &
WITHIN
is the world's first Performance Branding company, partnering with some of the biggest brands in the world to drive business growth through innovative marketing strategies.

Our integrated operating model collapses the traditional marketing silos between creative and media, performance and brand, and across media channels.

With a full suite of offerings including media, creative, SEO, Lifecycle, Retail Media, Affiliate and Influencer, we're able to work with our brand partners in an integrated fashion, allowing us to align marketing strategies back to core business objectives.

Client teams at WITHIN are trained on how to always act as a trusted business partner, acting as a fiduciary to client needs above our own.

Teams at WITHIN have the ability to work with iconic brands such as The North Face, Timberland, Ben and Jerry's and Jose Cuervo.

Everyone at WITHIN wants to grow and be challenged.

It's a collaborative place made up of small, closely knit and versatile teams that are fast and adaptive to solve problems and build systems.

Check out some of our
work

is an incubated venture within WITHIN, focused on connecting creators with major brands to produce impactful ads at scale.

We are, and we connect creators with big brands to make impactful ads at scale.

We have a network of thousands of content creators with a variety of different skill-sets, and we're looking to build a program that empowers them to create great ads for brands like Corkcicle, , Casper Mattresses, & more

This is a very ambitious project and our roadmap is full of exciting features, so we're looking for people who love innovation and want to be challenged.

We're a small team of scrappy individuals who are growing fast, and we're looking for someone to grow with us.

We
weave AI into everything we do
, using the latest tech across all teams to innovate, work smarter, and make better decisions.

Whether it's in creative, operations, or anything else, AI helps us level up and do things at a whole new scale.

We expect our people to use AI in their daily work, fully embracing it as a critical tool to help us succeed.

Join Our Network
Stay connected with us and be the first to know about new opportunities, industry insights, and updates.

Follow us on:

• LinkedIn
• WhatsApp Community
• Instagram
• Tik Tok

Locations

• New York City:
  nd St, Suite 602, Queens, New York, 11101
• Bogotá:
  WeWork Av. Cra 19 #100-45, 10th Floor, Bogotá, Colombia
• Mexico City:
  Av Paseo de la Reforma 296, Floor 25, Office 111, Mexico City, Mexico

Required Skill Profession

Other General