Office Administration Coordinator

Job description

This is a position within Keller Executive Search and not with one of its clients.

Eager to keep a global executive search firm running smoothly while supporting dynamic teams?

Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere.

You'll manage office operations, coordinate logistics, and contribute to seamless recruitment processes.

Perfect for those seeking an office coordinator job in a growing talent firm.

Key Responsibilities:

• Oversee daily office operations, including supplies, vendor management, and facility maintenance.
• Coordinate scheduling for team meetings, interviews, and office events.
• Handle incoming communications, routing calls, emails, and inquiries efficiently.
• Maintain organized records, databases, and filing systems for operational efficiency.
• Assist with onboarding new hires, preparing materials, and coordinating training.
• Support administrative tasks like expense tracking and report compilation.
• Facilitate virtual and in-person collaborations with global teams and clients.

Requirements

• Experience as an Office Coordinator, Administrator, or similar support role.
• Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom).
• Strong organizational skills with the ability to juggle multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to manage confidential information responsibly.
• Detail-oriented with problem-solving aptitude.
• Team player who thrives independently when needed.
• Flexible in adapting to evolving office needs.

Benefits

• Compensation and Benefits (Upfront Highlights):
• Competitive salary: 492M–596M annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by ensuring smooth operations in talent connection.
• Professional Growth
• Experience in a fast-growing international organization.
• Opportunity to expand into coordination for recruitment projects.
• Hands-on skill-building in office management and team support.
• Company Culture
• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller Executive Search:

Global Reach and Impact

Join a top-tier international executive search firm with worldwide reach.

You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth

Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy (Colombia)

Equal Employment Opportunity Statement

Both Keller Executive Search and our clients are Equal Opportunity Employers in Colombia.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, civil status, political opinion, social condition, or any other status protected under Colombian law.

Commitment to Diversity

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment in Colombia.

We believe that diversity drives innovation and enhances our ability to serve clients and communities effectively.

Compliance with Colombian Laws

We comply with all applicable Colombian labor and anti-discrimination laws, including but not limited to:

• Constitución Política de Colombia (1991) – Establishes the right to equality and prohibits discrimination based on sex, race, national origin, language, religion, political or philosophical opinion 1.
• Ley 1010 de 2006 – Prevents and punishes workplace harassment.
• Ley 1257 de 2008 – Aims to eliminate violence and discrimination against women.
• Ley 1482 de 2011 – Penalizes acts of discrimination based on race, ethnicity, religion, nationality, political or philosophical ideology, sex, sexual orientation, or disability.
• Ley 1618 de 2013 – Guarantees the full exercise of rights for persons with disabilities.
• Ley 581 de 2000 (Ley de Cuotas) – Promotes gender equality in public sector employment.

This policy applies to all employment terms and conditions, including recruitment, hiring, placement, promotion, transfer, layoff, recall, termination, leave, compensation, and training.

Reasonable Accommodations

We are committed to providing reasonable accommodations to qualified individuals with disabilities or special needs, in accordance with Colombian law.

We engage in an interactive process to identify and implement effective accommodations that enable individuals to perform essential job functions.

Compensation Information

For client positions, compensation details are included in job postings when available.

If not initially provided, they will be disclosed during the interview process, in accordance with Colombian labor regulations.

Actual compensation may vary based on experience, skills, internal equity, and job location.

Workplace Harassment

Keller Executive Search and its clients strictly prohibit any form of workplace harassment or bullying based on any protected category under Colombian law.

Harassment—whether verbal, physical, visual, or otherwise—will not be tolerated and may result in disciplinary action, including termination.

Privacy and Pay Equity

We respect the privacy of applicants and employees.

Personal data collected during the hiring process is used solely for legitimate employment purposes and in compliance with Colombian data protection laws (e.g., Ley 1581 de 2012).

We also regularly review compensation practices to ensure pay equity and compliance with applicable regulations.

Veteran Status

While Colombia does not have a formal veterans’ preference system, Keller Executive Search and its clients are committed to fair and inclusive hiring practices for all individuals, including former members of the armed forces.

Local Ordinances

We comply with all relevant national and local labor regulations in Colombia, including those issued by the Ministerio del Trabajo and Ministerio de Igualdad y Equidad 

Note: This job posting may be for a position with Keller Executive Search or one of our clients.

The specific employer will be identified during the application and interview process.

Employment laws and requirements may vary depending on the employer and location. 

Required Skill Profession

Secretaries And Administrative Assistants