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Urgent! Legal Assistant/Admin Assistant Job Opening In Sabana de Bogotá – Now Hiring Pyvot Philippines

Legal Assistant/Admin Assistant



Job description

We are seeking a highly organized and proactive Legal/Admin Assistant to support senior executives in managing day-to-day operations and long-term projects.

This role requires someone with exceptional organizational and communication skills, who is able to work independently, prioritize tasks effectively, and maintain a high level of confidentiality.

The ideal candidate will have experience in operations management, a strong background in accounting, and familiarity with legal operations or case management programs.

Strong writing skills and the ability to manage and lead teams are essential.

Key Responsibilities

  • Provide high-level administrative support to executives, including managing calendars, scheduling appointments, and handling correspondence.

  • Assist in the preparation and editing of reports, presentations, and other documents.

  • Support legal operations and manage case files, documents, and records within case management programs.

  • Conduct financial management tasks, including budget tracking, expense reporting, and maintaining financial records.

  • Oversee day-to-day operational tasks, coordinate projects, and ensure timely completion of goals.

  • Draft, review, and edit communications, reports, and meeting minutes with exceptional attention to detail.

  • Manage a team to ensure workflow efficiency and oversee project timelines and deliverables.

  • Coordinate with multiple departments to ensure smooth operations and facilitate communication between executives and team members.

  • Answer and assist incoming calls and inquiries as requested by the client.

  • Maintain confidentiality and professionalism in handling sensitive information.

Qualifications

  • English-Spanish Speaker
  • Bachelor's degree in Business Administration, Legal Studies, or related field.

  • Minimum of 2 years of experience as an Executive Assistant or in a similar role.

  • Experience in legal operations or familiarity with the legal industry is a plus.

  • Experience in business development is also an advantage.

  • Proficiency in case management software and tools.

  • Strong background in accounting and financial management, with experience handling budgets, expenses, and financial reporting.

  • Demonstrated experience in operations management and team leadership.

  • Excellent written and verbal communication skills, with a strong attention to detail.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

  • Strong organizational skills and ability to multitask effectively in a fast-paced environment.

  • High level of integrity, discretion, and confidentiality.

Preferred Qualifications

  • Knowledge of additional project management and collaboration tools.

  • Advanced degree or certification in Legal Studies, Business Administration, or Accounting.

Job Types: Full-time, Part-time

Expected hours: 20 – 40 per week

Application Question(s):

  • email address?

Language:

  • english (Required)
  • spanish (Required)


Required Skill Profession

Other General



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    Unlock Your Legal Assistant Potential: Insight & Career Growth Guide


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