Information Management Clerk UNOCHA (Bogotá)

Job description

Join to apply for the Information Management Clerk - UNOCHA (Bogotá) role at UNDP Careers .

Position Purpose

These positions are located primarily at subnational offices of OCHA in Colombia.

They are under the general supervision of the Head of suboffice in the respective duty station.

Duties and Responsibilities

• Receives, verifies and processes information documentation related to humanitarian situations and emergencies.
  
  
• Enters information into databases (Monitor, ERT, among others).
  
  
• Tracks and updates document information in humanitarian databases.
  
  
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  
  
• Assists with preparation of information documentation products to make visible the needs, gaps, and response provided in humanitarian emergencies.
  
  
• Assists with visualizations and updating information material such as web pages or brochures, among others.
  
  
• Responds to queries from multiple partners including humanitarian organizations, authorities, communities, among others.
  
  
• Carries out other tasks requested by the first reporting officer (head of suboffice or head of unit); performs general information management functions as required under the supervision of the head of suboffice or head of unit.
  
  

Competencies

• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two‑way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  
  
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  
  
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
  
  
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
  
  
• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
  
  

Education

High school diploma or equivalent is required.

A university degree in political science, sociology, economics, law, international relations, or related field will be given due consideration, but it is not a requirement.

Required Skills and Experience

• High school diploma or equivalent; and a minimum of four (4) years of relevant work experience in information management, coordination, humanitarian affairs, and complex emergency environment.
  
  
• University degree; and a minimum of one (1) year of relevant work experience in information management, coordination, humanitarian affairs, and complex emergency environment.
  
  

Additional Desirable Criteria

• Experience within OCHA, the UN humanitarian system, or working with an international organization.
  
  
• Experience working in humanitarian operations and humanitarian coordination in the field.
  
  
• Experience working with humanitarian databases and platforms.
  
  
• Experience drafting information management products and reports, flash updates, situational reports, briefings, humanitarian and risk alerts.
  
  
• Experience preparing inputs or reports to donors, and high‑level visits to field humanitarian operations.
  
  

Languages

• Fluency in Spanish is required.
  
  
• Knowledge of English is desirable.
  
  

Important Applicant Information

All posts in the FTA categories are subject to local recruitment.

Equal Opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization.

Our employment decisions are based on merit and suitability for the role, without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual Harassment, Exploitation & Abuse

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority.

All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to Select Multiple Candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.

We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam Alert

UNDP does not charge a fee at any stage of its recruitment process.

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Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Other

Industries

International Affairs

Required Skill Profession

Aspectos Generales De Rr. Hh.