Independent Evaluation of the Japan Supplementary Budget (JSB) 2023 Project

Job description

Organization

• International Planned Parenthood Federation

Posted 27 Aug 2025 Closing date 5 Sep 2025

Background

The International Planned Parenthood Federation (IPPF) is a global network of over 150 Member Associations (MAs) working to deliver sexual and reproductive health services and advocate for sexual and reproductive rights worldwide.

MAs are nationally registered, independent organisations that operate within their respective countries to implement programmes, provide services, and engage in advocacy in line with IPPF's mission and strategic priorities.

More information about IPPF can be found at

The Japan Supplementary Budget for Sexual and Reproductive Health (JSB) 2023 Project was implemented under the leadership of IPPF in partnership with its Member Associations (MAs) across five humanitarian and fragie settings: Afghanistan, Sudan, Yemen, Palestine, and Ukraine.

Funded by the Government of Japan, the project aimed to strengthen the availability, quality, and accessibility of life-saving sexual and reproductive health services (SRH), including maternal and child health (MCH) and Sexual and Gender-Based Violence (SGBV) prevention and response services for crisis to improve access to essential Sexual and Reproductive Health (SRH) and Gender-Based Violence (GBV) services, for crisis-affected populations with a strong emphasis on youth, women, and marginalised populations.

The project was implemented from January 2024 to December 2024, with a No-Cost Extension (NCE) granted until June 2025 to complete remaining activities.

The total project budget was USD 1,934,000, covering grants to MAs, technical assistance, coordination, visibility, and capacity building components.

The project was guided by the Minimum Initial Service Package (MISP) and aligned with IPPF's humanitarian priorities and global SRHR commitments.

Purpose of the Evaluation

The purpose of this evaluation is to assess the overall performance and impact of the JSB 2023 Project, identify key lessons learned, and provide actionable recommendations to inform future programming, including the design of future JSB projects and other humanitarian SRHR initiatives.

The Evaluation Will

• Ensure accountability to the donor and project stakeholders and enable IPPF to better manage and deliver quality, inclusive, accountable and sustainable results.
  
  
• Generate evidence for organisational learning and improvement.
  
  
• Support strategic planning and decision-making within IPPF and its partners.
  
  

Objectives of the Evaluation

• To assess the relevance, effectiveness, efficiency, impact, and sustainability of the JSB 2023 Project.
  
  
• To measure achievements against planned targets and objectives.
  
  
• To examine the quality, accessibility, and reach of SRHR and GBV services, especially for women, girls, youth, and vulnerable populations.
  
  
• To identify challenges, enabling factors, good practices, and innovations.
  
  
• To offer evidence-based recommendations for improving future humanitarian SRHR interventions.
  
  

Scope of the Evaluation

The evaluation will cover the full implementation period of the JSB 2023 Project, from January 2024 to June 2025 (including the no-cost extension phase).

It will assess project activities in all five participating countries: Afghanistan, Sudan, Yemen, Palestine, and Ukraine.

• Geographical Scope:
• Evaluation will include the implementation context and activities carried out by the Member Associations in each country.
  
  
• Due to possible access constraints in fragile or conflict-affected areas, data collection methods may vary (e.g., remote interviews or online surveys).
  
  
• Thematic Scope:
• Provision of essential SRH services
• GBV prevention and response
• Youth-friendly services and community outreach
• Service delivery innovations
• Coordination and referral mechanisms
• Visibility and communication efforts
• Capacity building of MA staff and health workers
• Stakeholder Scope:
• IPPF Global Humanitarian Team
• IPPF Regional Offices
• Member Association staff involved in implementation
• Health service providers
• Clients and beneficiaries
• Local, national and regional partners

Evaluation Criteria and Questions

The evaluation will apply the OECD-DAC evaluation criteria to assess the quality and impact of the JSB 2023 Project.

Criteria

Key Evaluation Questions

Relevance

• Were the project objectives aligned with the needs of the population and the humanitarian context?
  
  
• Was the intervention appropriate for reaching vulnerable groups (e.g. women, adolescents, persons with disabilities)?
  
  
• Did the project respond to contextual changes (e.g. conflict, political shifts)?
  
  

Effectiveness

• To what extent were project outcomes and targets achieved?
  
  
• Were project strategies (e.g. mobile clinics, outreach) effective in reaching the intended population?
  
  
• What challenges affected delivery and how were they managed?
  
  

Efficiency

• Were financial, human, and logistical resources used efficiently?
  
  
• Was coordination between IPPF and MAs effective in supporting smooth implementation?
  
  
• Were implementation delays minimised and addressed appropriately?
  
  

Impact

• What short- and medium-term changes occurred in the lives of beneficiaries?
  
  
• Were there unintended positive or negative effects?
  
  
• Did the project contribute to improved local capacity, resilience, or community engagement?
  
  

Sustainability

• Are the benefits of the project likely to be sustained after donor support ends?
  
  
• Were linkages created with national systems or referral pathways?
  
  
• How can sustainability be further strengthened in future programming?
  
  

Gender, Inclusion, and Protection

• Did the project promote gender equality and empowerment of women and girls?
  
  
• Were the rights, safety, and dignity of all group including those with disabilities respected and protected?
  
  
• Were GBV survivors and marginalised groups meaningfully included in design and delivery?
  
  

Connectedness and Complementarity

• Did the project build on or complement the MA's existing humanitarian/development efforts in SRH aligning with its workplans and ongoing initiative?
  
  
• Did the project complement or strengthen the SRH-related efforts of IPPF and other humanitarian or development organisations, contributing to shared sectoral priorities
• Was coordination with external actors (UN, NGOs, government) effective?
  
  
• Did the project support long-term resilience, recovery, or system strengthening?
  
  
• Methodology

Due to access and security challenges in the five implementation countries, the evaluation will primarily be conducted remotely.

Where feasible and appropriate, Member Associations may support local data collection activities such as in-person focus group discussions (FGDs) or key informant interviews (KIIs) with clients.

Evaluators should propose a practical, inclusive, and ethical approach that balances depth of insights with safety, feasibility, and cost-effectiveness.

The evaluation will adopt a mixed-methods approach, combining both qualitative and quantitative data to ensure a comprehensive and context-sensitive analysis.

The methodology should be participatory, inclusive, and gender-sensitive, ensuring voices from all relevant stakeholders, especially women, adolescents, and marginalised groups, are captured.

• Desk Review
• The evaluator will review key project documents, including: JSB 2023 project proposal and Funding Agreements
• Quarterly reports
• Final narrative and financial reports from each MA
• Supervision and monitoring visit report
• Communication products (e.g., fact sheets, videos, photos)
• Budget and expenditure data
• Any relevant coordination/cluster meeting records
• Data Collection Methods
• A mix of the following methods will be used, adapted to each country context: Key Informant Interviews (KIIs) with MA staff, IPPF staff, health workers, and partners
• Focus Group Discussions (FGDs) with clients and community health workers
• Online surveys or structured interviews where in-person access is limited
• Direct observation or remote validation using multimedia evidence
• Ethical Considerations
• Informed consent will be obtained from all participants
• Confidentiality, do-no-harm principles, and cultural sensitivity will be ensured
• Special care will be taken when engaging with GBV survivors or vulnerable populations
• Limitations

The Evaluation Will Consider Challenges Such As

• Security constraints in conflict-affected areas
• Access to remote or hard-to-reach populations
• Availability and consistency of data across MAs
• Language and interpretation needs in some contexts
• Internet reliability and accessibility to reach all wanted participants

Deliverables

The evaluator (individual or team) will be responsible for delivering the following outputs within the agreed timeframe:

• Inception Report
• Submitted within 1–2 weeks of contract start
• Includes detailed evaluation plan, methodology, data collection tools, stakeholder list, and workplan

• To be reviewed and approved by IPPF before fieldwork begins

• Draft Evaluation Report

• A comprehensive draft report covering all evaluation questions and criteria
• Includes an executive summary, methodology, findings, analysis, conclusions, and recommendations

• Submitted for IPPF review and feedback

• Final Evaluation Report

• Incorporates IPPF's comments on the draft report
• Clearly distinguishes evidence-based findings, conclusions, and actionable recommendations

• Must include relevant annexes (e.g., data collection tools, interview lists, raw data summaries, photos, case stories, etc.)

• Presentation of Key Findings

• A PowerPoint presentation summarising key findings, lessons learned, and recommendations

• Presented to IPPF and donor representatives (virtually or in-person)

• Raw Data and Transcripts

• All anonymised raw data (transcripts, survey outputs, notes) to be submitted securely to IPPF for documentation purposes
• All deliverables must be submitted in English and meet IPPF's quality standards.
  
  

Timeline

The Total Duration Of The Evaluation Is Expected To Be 8 To 10 Weeks, Beginning In Start Of September 2025, And Concluding By Middle Of November 025.

Below Is a Tentative Schedule For Key Milestones

Activity

Timeframe

Contracting and orientation

Week 1

Submission of Inception Report

End of Week 2

Desk review and tool finalisation

Week 2

Data collection (remote/in-country)

Weeks 3–6

Data analysis and synthesis

Week 7

Draft Evaluation Report

End of Week 8

IPPF Feedback on Draft

Week 9

Final Report Submission

Week 10

Presentation of Key Findings

Week 10 (final days)

Note: This timeline is indicative and will be finalised in agreement with the selected evaluator during the inception phase.

Budget

Interested evaluators are requested to submit a detailed financial offer in USD, breaking down the costs by working days, all costs associated with the evaluation, including personnel, travel, and materials expenses.

Fees should exclude VAT.

Evaluator Qualifications
The evaluator (or evaluation team) must possess the following qualifications and experience:

• Essential Qualifications:
• Advanced degree in public health, social sciences, international development, or related field
• Minimum 5 years of experience conducting evaluations of humanitarian or development programmes, preferably in SRHR or GBV
• Proven track record of applying OECD-DAC criteria in evaluations
• Experience working in or evaluating projects in fragile and humanitarian contexts
• Demonstrated expertise in qualitative and quantitative research methods
• Strong understanding of gender, inclusion, youth engagement, and intersectionality in humanitarian programmes
• Desirable Skills:
• Familiarity with the Minimum Initial Service Package (MISP) for SRH in emergencies
• Previous experience working on projects funded by the Government of Japan or similar JSB initiatives
• Experience working with or evaluating IPPF, UN agencies, or INGOs in the SRHR field
• Knowledge of the socio-political and cultural contexts in Afghanistan, Sudan, Yemen, Palestine, or Ukraine
• Excellent report writing, data synthesis, and presentation skills in English
• Additional Requirements:
• Ability to work independently and remotely, with strong time management
• Commitment to ethical standards, including safeguarding, confidentiality, and cultural sensitivity
• Availability to travel (if security and context permit), or experience conducting remote evaluations in conflict settings

Management and Oversight

The evaluation will be managed and overseen by the IPPF Global Humanitarian Team (GHT), in coordination with the JSB Project Advisor.

The overall responsibility for ensuring quality and timely delivery of the evaluation lies with IPPF.

• Roles and Responsibilities:
• IPPF GHT / JSB Project Advisor:
• Lead the contracting process
• Provide technical oversight throughout the evaluation
• Facilitate access to project documents and relevant contacts
• Review and approve all deliverables
• Coordinate internal and external feedback
• Member Associations (MAs):
• Facilitate access to project sites (if feasible)
• Support the arrangement of interviews and FGDs
• Share programmatic and financial documents
• Ensure smooth coordination with local stakeholders
• Evaluator / Evaluation Team:
• Lead the development of methodology, tools, and timeline
• Conduct data collection and analysis
• Prepare and present all deliverables
• Ensure confidentiality, data protection, and ethical compliance throughout the evaluation process

All communication related to the evaluation should be directed to the IPPF JSB Project Advisor who will serve as the focal point.

Annexes

The following documents and resources will be made available to the evaluator during the inception phase:

• Annexe 1: Project Documentation
• JSB 2023 Project Proposal and Funding Agreements
• Member Associations' Workplans and Budgets
• Final Narrative and Financial Reports from each MA
• Quarterly Progress Reports
• Supervision and Monitoring Visit Reports
• Communication Materials (fact sheets, videos, photos, human stories)
• Annexe 2: Evaluation Reference Materials
• IPPF Strategic Framework (2019 – 2022) & (2023 – 2028)
• IPPF Business Plan and 3-year Financial Plan
• IPPF's Humanitarian Strategy
• IPPF Humanitarian Feminist Principles 2024
• OECD-DAC Criteria Guidance
• Annexe 3: Contact List
• JSB Project Advisor/Focal point
• Key contacts from IPPF Global Humanitarian Team
• Member Association focal persons (programme, finance, communication)

How to apply

Please submit your application to with the subject JSB 2023 Evaluation.

The deadline for submission is 31 August 2025.

For more on the International Planned Parenthood Federation:

Job details

Source

• International Planned Parenthood Federation

Type

• Consultancy

Career category

• Monitoring and Evaluation

Years of experience

• 5-9 years

Themes

• Health
• Mine Action
• Shelter and Non-Food Items

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