Overview
MOVE Your Business is proud to represent our client, a founder-led advisory firm that helps entrepreneurs prepare, execute, and maximize the value of their business exits.
They offer a transparent, end-to-end process designed to align with founders goals.
Their tailored approach combines strategic preparation, curated buyer networks, and post-exit planning to ensure lasting impact.
Built by founders for founders, they deliver both expertise and empathy throughout the exit journey.
On behalf of our client, we are seeking a High-Level Executive Assistant to provide comprehensive administrative support to the executive team, ensuring seamless operations and efficient workflow.
This role requires a trusted partner who can manage time, communications, and priorities with precision and discretion while thriving in a fast-paced, dynamic, and sometimes ambiguous environment.
The ideal candidate excels at overseeing complex workflows, adapting quickly to shifting priorities, and proactively addressing challenges to keep the executive team operating at its highest level.
Responsibilities
- Executive Support: Provide high-level administrative support to 13 senior executives, including calendar management, travel coordination, and expense reporting; anticipate executive needs and proactively provide support on administrative and operational tasks; handle sensitive and confidential information with integrity and discretion.
- Meeting & Communication Management: Manage and prioritize incoming requests, emails, meeting invitations, and communications on behalf of executives; prepare briefing documents, presentations, and meeting materials; take and distribute meeting notes with follow-up actions; coordinate logistics for internal and external meetings across multiple time zones; act as liaison with clients, investors, portfolio companies, and other external stakeholders.
- Project & Workflow Management: Assist with project management, tracking key deliverables, and ensuring deadlines are met; track key organizational and personal deadlines (e.g., contracts, policy renewals, compliance obligations) and maintain systems that improve executive productivity and organizational effectiveness.
- Document & Information Management: Maintain well-organized digital filing systems and ensure timely documentation and easy retrieval of materials such as purchase agreements, investment memos, legal contracts, and financial schedules.
- Ad Hoc Support: Provide additional support on various projects and tasks as needed by the management team, including research and event planning.
Requirements & Qualifications
- 5+ years of experience as an Executive Assistant, ideally supporting C-level executives in high-growth, consulting, investment, or entrepreneurial environments
- Fluent in English; strong organizational skills with impeccable attention to detail
- Proven ability to manage multiple, changing priorities in a fast-moving and unstructured environment
- Exceptional communication and interpersonal skills; professional, clear, and confident
- Comfortable working independently and making judgment calls on behalf of executives
- Ability to work with discretion, integrity, and a high degree of professionalism
- Technologically proficient with strong working knowledge of Google Workspace, Microsoft Excel, QuickBooks, and e-signature platforms (e.g., DocuSign, HelloSign)
Working Hours & Compensation
Full Time (40 hours per week).
Monday through Friday 8 AM - 5 PM Pacific Time.
Pay: $1,000 + $55 Allowance per month.
About Us
MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals.
We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members.
We are committed to building partnerships that drive success and fostering a supportive, inclusive environment where our people can thrive and grow with us.
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