The Offer
- Excellent career development opportunities
- Flexible working options
- Great work environment
The Job
We are seeking a Fleet Maintenance Administrator to join our team.
This role provides vital administrative and organizational support for the company’s vehicle fleet.
The successful candidate will play a key role in ensuring that our trucks are well-maintained, compliant, and operating smoothly.
This is a remote position that requires ongoing communication and collaboration with truck terminal managers in Ontario, Quebec, and Alberta.
Strong organizational skills, attention to detail, and a team-oriented mindset are essential.
Key Responsibilities
- Schedule and coordinate repairs, inspections, and preventive maintenance.
- Track and update vehicle maintenance records using Fleetio, our cloud-based fleet management platform.
- Process and verify invoices, work orders, and vendor documentation.
- Maintain and manage parts inventory, ensuring adequate stock levels.
- Support terminal managers and drivers with maintenance-related requests.
- Ensure regulatory compliance for fleet operations, including safety inspections and documentation.
- Prepare and deliver reports on fleet maintenance costs, trends, and performance.
- Collaborate with vendors, garages, and internal teams to resolve maintenance issues promptly.
- Communicate effectively with internal teams via Slack.
The Profile
Qualifications
- Previous administrative experience in fleet management, transportation, or logistics preferred.
- Strong organizational and data entry skills with high attention to detail.
- Familiarity with Fleetio or similar fleet management platforms (asset, but training provided).
- Excellent communication skills, both written and verbal.
- Ability to collaborate remotely with multiple teams across provinces.
- Strong problem-solving and time-management abilities.
- Proficiency in MS Office or Google Workspace.
The Employer
Our client is a leading vehicle logistics company committed to safe, efficient, and reliable transportation services across Canada.
Our client pride ourselves on operational excellence, strong teamwork, and a forward-thinking approach to fleet management.