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Colombia Jobs Expertini

Finance and Facilities Admin Job Opening In Bogotá – Now Hiring MicroSourcing


Job description

The Finance and Facilities Admin Specialist will be responsible for the following across Microsourcing Colombia:

Accounts Payable

  • Establishing a vendor profile, exclusively for employees.

  • Handling and recording all disbursement to employees such as Cash Advance, Reimbursement and Petty Cash Fund replenishments.

  • Processing payments for external stakeholders, specifically for telecommunications, housekeeping, and
  • security services.

  • Provide support for internal and external audits as needed.

  • Maintain accurate records of all accounts payable transactions in the accounting system.

  • Update AP monitoring, filing of documents and assisting AP Team as needed.

Procurement

  • Monitor the ticketing system and emails for all assigned LIQ, RFP and accreditation requests.

  • Check all the documents submitted and needed in the vendor accreditation.

  • Setup vendor profile with the complete details and accreditation requirements.

  • Validate the approval, completeness, and correctness of invoice details of the requests filed in the ticketing system.

  • Analyze and record them in the ERP system accurately and in compliance with accounting and company
  • policies.

  • Ensure that the invoicing tracker is updated.

  • Communicate with the concerned person, and other stakeholders to resolve issues and concerns in processing RFP and LIQ requests.

  • Prepare the monthly reconciliation of employee advances in the Blackline system and google drive.

General Accounting

  • Process supplier invoices PO BASED- this includes matching invoices to purchase orders (3- or 4-way
  • matching principle), coding to the appropriate GL accounts, and entering the invoices in the accounting
  • system (NetSuite).

  • Process supplier invoices Non-PO BASED- Suppliers send their invoice to email and process to
  • appropriate GL accounts and entering the invoices in the accounting system.

  • Ensure all duties are performed in accordance with the company's policies and procedures, (Adequate
  • Resolve supplier and employee queries relating to invoices and expense claims.

  • Perform reconciliation of vendors per the accounting system to statements received.

  • Perform other ad hoc duties and general administrative support as required.

Disbursement

  • Prepares Requests for Funding to fund processed and forecasted payables.

  • Prepares and Updates Daily Bank Balance, and Cash Flow Report
  • Overall, in charge of payments to suppliers, reimbursements, cash advances, and corporate credit cards.

  • Handle and resolve escalated vendor queries and follow ups.

  • Responsible for Recording/Analysis and Monitoring of SSS Receivable Collection
  • Prepares Related documents for foreign exchange transactions for capital expenditure.

  • Prepares and Reviews Monthly Bank Reconciliation Report
  • Prepare journal entries in NetSuite pertaining to Treasury transactions, Cash, and other related accounts (bank charges, interest income/expense, outstanding checks)

Facilities and Admin

  • Collect and review the performance of each service vendor based on the defined SLA and Facilities and Admin standard and submits report to Facilities and Administrative Officer on a monthly basis
  • Ensure that the Security services are aligned based on the FaCS Security standard through reporting the service's monthly SLA performance
  • Implements House Rules and Regulations and other FaCS Policies of the Company
  • Encodes and updates all the incurred expenses of the Department through the department expense tracker
  • Assist in monitoring the Office Supplies stocks and accurately distributing the required items to the stakeholders
  • Ensures optimal utilization of resources to avoid unnecessary OT and wastage
  • Assist in sourcing and coordinating with different vendors in providing quotes and tenders
  • Assist in the monitoring of the vendors' performance by daily auditing third party service providers on the quality of their deliverables.

    Checklist and tools shall be provided based on the FaCS standard
  • Perform daily physical site rounds to ensure that FaCS process and standard is adhered
  • Assist in the training sessions for emergency preparedness, confined spaces, electrical safety, machine guarding, etc.

  • Provide investigative data for analysis of breakdowns and ensure that the required action items are resolved
  • Ensures adherence to the Asset Management Policy
  • Shall assist in conducting the site physical asset count
  • Responding appropriately to emergencies or urgent issues as they arise

Qualifications and Typical Experience:

  • Bachelor's degree Finance, Accounting or Business Administration or any relevant/equivalent course
  • At least 1-2 years' experience in handling General Accounting, Accounts Payable, Disbursement, etc.

  • Experience with NetSuite or similar ERP system
  • Experience in shared service or BPO environment

Required Skill Profession

Other General


  • Job Details

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Unlock Your Finance and Potential: Insight & Career Growth Guide


Real-time Finance and Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Finance and in Bogotá, Colombia, highlighting market share and opportunities for professionals in Finance and roles.

9730 Jobs in Colombia
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845 Jobs in Bogotá
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Download Finance And Jobs Trends in Bogotá and Colombia

Are You Looking for Finance and Facilities Admin Job?

Great news! is currently hiring and seeking a Finance and Facilities Admin to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at MicroSourcing adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying Colombia laws and regulations

What Is the Average Salary Range for Finance and Facilities Admin Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Bogotá. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Finance and Facilities Admin?

Key qualifications for Finance and Facilities Admin typically include Other General and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

How Can I Improve My Chances of Getting Hired for Finance and Facilities Admin?

To improve your chances of getting hired for Finance and Facilities Admin, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

Interview Tips for Finance and Facilities Admin Job Success

MicroSourcing interview tips for Finance and Facilities Admin

Here are some tips to help you prepare for and ace your Finance and Facilities Admin job interview:

Before the Interview:

Research: Learn about the MicroSourcing's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Finance and Facilities Admin interview at MicroSourcing, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the MicroSourcing's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

How to Set Up Job Alerts for Finance and Facilities Admin Positions

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