Finance and Admin Specialist

Job description

Discover your 100% YOU with MicroSourcing

Position:
Finance and Facilities Admin Specialist

Location:
Bogota, Colombia

Why join MicroSourcing?

You'll have:

• Competitive Rewards:
  Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit:
  Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
  
  
• Work-Life Harmony:
  Enjoy the balance between work and life that suits you with flexible work arrangements.
  
  
• Career Growth:
  Take advantage of opportunities for continuous learning and career advancement.
  
  
• Inclusive Teamwork:
  Be part of a team that celebrates diversity and fosters an inclusive culture.
  
  

Your Role:

The Finance and Facilities Admin Specialist will be responsible for the following across Microsourcing Colombia:

Accounts Payable

• Establishing a vendor profile, exclusively for employees.
  
  
• Handling and recording all disbursement to employees such as Cash Advance, Reimbursement and Petty Cash Fund replenishments.
  
  
• Processing payments for external stakeholders, specifically for telecommunications, housekeeping, and
• security services.
  
  
• Provide support for internal and external audits as needed.
  
  
• Maintain accurate records of all accounts payable transactions in the accounting system.
  
  
• Update AP monitoring, filing of documents and assisting AP Team as needed.
  
  

Procurement

• Monitor the ticketing system and emails for all assigned LIQ, RFP and accreditation requests.
  
  
• Check all the documents submitted and needed in the vendor accreditation.
  
  
• Setup vendor profile with the complete details and accreditation requirements.
  
  
• Validate the approval, completeness, and correctness of invoice details of the requests filed in the ticketing system.
  
  
• Analyze and record them in the ERP system accurately and in compliance with accounting and company
• policies.
  
  
• Ensure that the invoicing tracker is updated.
  
  
• Communicate with the concerned person, and other stakeholders to resolve issues and concerns in processing RFP and LIQ requests.
  
  
• Prepare the monthly reconciliation of employee advances in the Blackline system and google drive.
  
  

General Accounting

• Process supplier invoices PO BASED- this includes matching invoices to purchase orders (3- or 4-way
• matching principle), coding to the appropriate GL accounts, and entering the invoices in the accounting
• system (NetSuite).
  
  
• Process supplier invoices Non-PO BASED- Suppliers send their invoice to email and process to
• appropriate GL accounts and entering the invoices in the accounting system.
  
  
• Ensure all duties are performed in accordance with the company's policies and procedures, (Adequate
• Resolve supplier and employee queries relating to invoices and expense claims.
  
  
• Perform reconciliation of vendors per the accounting system to statements received.
  
  
• Perform other ad hoc duties and general administrative support as required.
  
  

Disbursement

• Prepares Requests for Funding to fund processed and forecasted payables.
  
  
• Prepares and Updates Daily Bank Balance, and Cash Flow Report
• Overall, in charge of payments to suppliers, reimbursements, cash advances, and corporate credit cards.
  
  
• Handle and resolve escalated vendor queries and follow ups.
  
  
• Responsible for Recording/Analysis and Monitoring of SSS Receivable Collection
• Prepares Related documents for foreign exchange transactions for capital expenditure.
  
  
• Prepares and Reviews Monthly Bank Reconciliation Report
• Prepare journal entries in NetSuite pertaining to Treasury transactions, Cash, and other related accounts (bank charges, interest income/expense, outstanding checks)

Facilities and Admin

• Collect and review the performance of each service vendor based on the defined SLA and Facilities and Admin standard and submits report to Facilities and Administrative Officer on a monthly basis
• Ensure that the Security services are aligned based on the FaCS Security standard through reporting the service's monthly SLA performance
• Implements House Rules and Regulations and other FaCS Policies of the Company
• Encodes and updates all the incurred expenses of the Department through the department expense tracker
• Assist in monitoring the Office Supplies stocks and accurately distributing the required items to the stakeholders
• Ensures optimal utilization of resources to avoid unnecessary OT and wastage
• Assist in sourcing and coordinating with different vendors in providing quotes and tenders
• Assist in the monitoring of the vendors' performance by daily auditing third party service providers on the quality of their deliverables.
  
  Checklist and tools shall be provided based on the FaCS standard
• Perform daily physical site rounds to ensure that FaCS process and standard is adhered
• Assist in the training sessions for emergency preparedness, confined spaces, electrical safety, machine guarding, etc.
  
  
• Provide investigative data for analysis of breakdowns and ensure that the required action items are resolved
• Ensures adherence to the Asset Management Policy
• Shall assist in conducting the site physical asset count
• Responding appropriately to emergencies or urgent issues as they arise

Qualifications and Typical Experience:

• Bachelor's degree Finance, Accounting or Business Administration or any relevant/equivalent course
• At least 1-2 years' experience in handling General Accounting, Accounts Payable, Disbursement, etc.
  
  
• Experience with NetSuite or similar ERP system
• Experience in shared service or BPO environment

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent.

We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds.

We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment.

Our way of life.

Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth.

Join us in celebrating YOU and your 100%

For more information, visit

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