Join to apply for the Executive Assistant role at Windows & Doors Marketing Pros by Kocer Media
Join to apply for the Executive Assistant role at Windows & Doors Marketing Pros by Kocer Media
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Location: Remote (Working EST hours, 9 AM – 6 PM)
Position: Full-Time | Hourly | Long-Term Growth Potential
Executive Assistant (with PM Skills)
Location: Remote (Working EST hours, 9 AM – 6 PM)
Position: Full-Time | Hourly | Long-Term Growth Potential
About the Role: We’re looking for a proactive, detail-oriented Executive Assistant to support the CEO of a fast-growing marketing agency.
You’ll manage calendars, communications, task organization, and operational support, acting as the CEO’s right hand to keep projects and people moving efficiently.
This role combines the best of executive support and light project management — ideal for someone who loves staying organized, taking initiative, and helping a growing team succeed.
Core Responsibilities: - Calendar Management : Schedule meetings, prioritize time, handle reschedules and client coordination.
- Email and Inbox Management : Monitor CEO’s inbox, draft/respond to emails, flag important communications.
- Task & Project Management : Create, manage, and track tasks in Asana.
Follow up with team members to ensure deadlines are met.
- Meeting Attendance & Notes : Join team and client meetings, take detailed action-item notes, and distribute clear follow-up summaries.
- Task Delegation : Assign tasks to team members based on meeting notes or CEO instructions.
- ️ CRM and Platform Management : Learn and assist with updates and basic management inside GoHighLevel CRM and Slack/Google Workspace systems.
- Operational Support : Help streamline processes, improve workflow efficiency, and manage administrative projects.
What Success Looks Like: - CEO’s schedule, inbox, and tasks are organized and moving forward smoothly.
- Team members are clear on deadlines and deliverables after meetings.
- No action items or important communications are dropped.
- You proactively surface potential issues or delays before they become problems.
Qualifications: - 2+ years experience as an Executive Assistant, Project Manager, or in a similar operational role (marketing agency experience a plus).
- Strong written and spoken English communication skills.
- Highly organized with strong attention to detail.
- Confident using digital tools: Slack, Google Workspace, Asana (or similar project management tools).
- Comfortable learning and using new tools (like GoHighLevel CRM).
- Able to prioritize tasks, manage time independently, and thrive in a remote work environment.
- Positive attitude, proactive mindset, and a team-first spirit.
Work Hours & Structure: - Full-time role (approximately 40 hours/week).
- Core working hours: 9:00 AM to 6:00 PM EST (with 1 hour break flexible).
- Paid hourly via time-tracking system.
- Overtime paid when applicable.
Why Work with Us: - Friendly, growth-driven remote team.
- Opportunities to learn, grow, and expand your skillset.
- Direct mentorship and ability to become a key player as the agency scales.
- Flexible, respectful, and supportive work culture.
- Opportunity for growth in pay, bonuses, and responsibilities based on performance.
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Administrative Industries
Advertising Services
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