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Urgent! Executive Assistant Job Opening In WorkFromHome – Now Hiring Confidential



Job description

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries.

Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.
What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture.

Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role:

We’re seeking an Executive Assistant.

This role is designed for a highly organized, proactive, and detail-oriented professional who thrives in fast-paced environments and can seamlessly balance both professional and personal coordination.

You’ll play a key role in supporting our Visionary/President and Integrator/Director of Operations by keeping them aligned, focused, and protected, ensuring high performance across the executive team.

Location: Must be in Colombia – Remote.

Environment: Colombian and International Teams.

Language: Advanced English (written and spoken).

Timezone: Monday to Friday – Flexible hours aligned with US time zones.

Contract: Non-fixed Term Colombian Contract.

Requirements:

  • Education: Bachelor’s degree in Business Administration, Communications, or related field preferred.

  • Experience: 3+ years supporting executives in fast-paced, high-responsibility environments.

  • Skills: Strong calendar management, communication, project coordination, Google Workspace, Slack, Zoom, and AI tools.

  • Characteristics: Extremely detail-oriented, discreet, collaborative, calm under pressure, and able to anticipate needs while balancing multiple priorities.

Responsibilities:

  • Own and manage complex calendars, scheduling meetings, offsites, and key planning sessions.

  • Proactively flag conflicts, anticipate needs, and create time for preparation and deep work.

  • Manage email and Slack communication, triaging, drafting, and responding when appropriate.

  • Act as a liaison between executives and others, filtering noise and protecting priorities.

  • Coordinate travel, accommodations, conferences, errands, and family/personal scheduling.

  • Track key dates, deliverables, cadences, and reporting requirements.
    Build and maintain SOPs, checklists, and repeatable workflows to improve efficiency.

  • Provide quality assurance for all outgoing communications, ensuring accuracy and professionalism.

  • Support light project coordination by tracking timelines, deliverables, and follow-ups.

  • Manage executives’ LinkedIn presence, posting content, and monitoring engagement.

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Required Skill Profession

Marketing De Productos Y Gestión De Marca



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    Unlock Your Executive Assistant Potential: Insight & Career Growth Guide


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