Executive Assistant to the Chief People Officer

Job description

Executive Assistant to the Chief People Officer

Based in Bermuda, Relm Insurance Ltd.

(“Relm”) is the first IIGB (Innovative Insurer General Business) insurer regulated by the Bermuda Monetary Authority (“BMA”).

We work with forward-thinking entrepreneurs and innovative companies that are pioneering new horizons in technology, digital assets, AI, and the cannabis/alternative medicine spaces.

We understand how challenging it can be to get coverage for emerging sectors, which is why our proposition to the marketplace is so critical: New Risks, Understood.

WHAT WE ARE LOOKING FOR

We are seeking a talented Executive Assistant (EA) to support our Chief People Officer (CPO) .

This role is remote-first until our local office is established, at which point it will transition to being office-based.

In this role, you will provide high-level administrative and organizational support, enabling the CPO to focus on strategic priorities.

The ideal candidate will bring exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced environment.

As a trusted partner, you will act as the CPO’s primary point of coordination—driving smooth operations, effective stakeholder management, and timely execution of key initiatives.

WHAT YOU WILL DO

Executive & Administrative Support

• Manage and optimize the CPO’s calendar, ensuring alignment with strategic priorities and efficient use of time.
  
  
• Coordinate complex domestic and international travel, including itineraries, visa requirements, and expense reconciliation.
  
  
• Serve as the primary liaison between the CPO and internal/external stakeholders, ensuring timely and effective communication.
  
  
• Draft, edit, and manage correspondence, reports, presentations, and briefing materials on behalf of the CPO.
  
  
• Handle sensitive and confidential information with discretion, maintaining a high level of professionalism.
  
  
• Anticipate the CPO’s needs and proactively resolve scheduling conflicts or operational challenges.
  
  

Meeting & Event Coordination

• Prepare agendas, briefing materials, and presentations for executive and leadership meetings.
  
  
• Record and track action items, ensuring timely follow-up and accountability across teams.
  
  
• Support organization of People & Culture–related events (e.g., leadership offsites, employee engagement activities).
  
  
• Partner with the travel/events coordinator to ensure seamless execution of leadership and team gatherings.
  
  

Operational & Project Management

• Assist in driving execution of the CPO’s strategic initiatives, working closely with the People Operations Project Manager to ensure milestones and deliverables are met.
  
  
• Coordinate cross-functional projects involving People Operations and other business units.
  
  
• Oversee administrative tasks related to the company’s corporate entity in Colombia.
  
  
• Manage expense reports, invoices, and budget tracking for the CPO.
  
  
• Identify process improvements and implement best practices to streamline workflows.
  
  

Additional EA Responsibilities

• Maintain an organized system for the CPO’s files, records, and key documents.
  
  
• Support onboarding and integration of new team members reporting to the CPO.
  
  
• Assist with HR and People Operations communications, drafting announcements and memos as needed.
  
  
• Monitor industry news, HR best practices, and external events relevant to the CPO’s work.
  
  

WHAT YOU BRING TO THE TABLE

• Bachelor’s degree in Business Administration, Human Resources, or related field (preferred).
  
  
• Minimum 5+ years of executive assistant experience, ideally supporting C-suite leaders in People Operations, HR, or related functions.
  
  
• Experience in insurance, financial services, or professional services is a plus.
  
  
• Proven ability to manage multiple projects simultaneously and meet tight deadlines.
  
  
• High emotional intelligence with the ability to remain calm under pressure and handle sensitive issues with tact.
  
  
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook); experience with HRIS and project management tools (e.g., Monday.com) preferred.
  
  
• Excellent written and verbal communication skills with keen attention to detail.
  
  
• Demonstrated ability to exercise discretion, maintain confidentiality, and build trust.
  
  

WHY YOU’LL LOVE WORKING WITH US

At Relm, we are not just another insurance company – we’re a team of innovators, creators, and collaborators who are redefining what’s possible in the industry.

We value each individual’s unique skills and experiences and offer a workplace where creativity, innovation and diversity are at the heart of everything we do.

We are deeply committed to fostering an inclusive culture where every team member feels valued, supported, and empowered to do their best work.

At Relm, you will have the opportunity to grow in your career, play a role in an industry transformation, and contribute to a team that celebrates creativity, collaboration, and innovation.

WHAT WE OFFER

• Paid Time Off (PTO): You’ll receive 15 days of Paid Time Off (PTO) annually, giving you the flexibility to take care of personal matters, vacation, or sick days.
  
  
• 13th Month Pay
• Social Security Contributions
• Full Health Coverage: The company fully covers your medical, dental, vision, life, and disability insurance to ensure you and your family are well taken care of.
  
  
• Mental Health Support – access to resources and programs to support wellbeing.
  
  
• Professional Development & Mentorship : We invest in your growth through professional development opportunities, training, and mentorship programs, helping you advance in your career.
  
  
• Compensation Range: COP 60M – 80M annually, commensurate with experience and interview evaluation.
  
  

At Relm, you won’t just join a company - you’ll be part of a team that’s shaping the future.

If you’re ready to make an impact, we’d love to hear from you.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative and Human Resources
• Industries: Insurance

Required Skill Profession

Gestión Y Dirección