Role Overview:
We are seeking a highly skilled and versatile Remote Executive Assistant to work directly with our CEO.
This role goes beyond traditional executive support.
You will be a central hub connecting leadership, internal teams, and external partners while managing projects across recruiting, marketing, sales, Zoho One applications, WordPress website management, and AI-driven process automation.
The ideal candidate is tech-savvy, highly organized, and resourceful, with the ability to manage multiple priorities, streamline operations using AI tools, and ensure seamless coordination between teams in a fast-paced remote environment.
Responsibilities:
- Provide direct executive support to the CEO, including calendar management, meeting preparation, and follow-up.
- Coordinate with internal teams to ensure smooth project execution and timely delivery of tasks.
- Coordinate and manage recruitment processes, including candidate communication and screening.
- Oversee and update our WordPress-powered company website and career site
- Manage and optimize Zoho One applications (CRM, Campaigns, Recruit, etc.)
- Assist with marketing campaigns, including content coordination and sales follow-up
- Utilize AI tools and automation to improve workflows, enhance productivity, and support business operations
- Track and report on project progress, deadlines, and deliverables.
Requirements
- Proven experience as an Executive Assistant, Operations Coordinator, or similar multi-functional role.
- Strong skills in Zoho One applications (CRM, Campaigns, Recruit, etc.).
- Experience with WordPress site management (basic updates, posting, plugins, and Elementor's theme use).
- Recruitment, talent sourcing, marketing and sales support experience
- Experience in process improvement and workflow optimization using AI.
- Excellent written and verbal communication skills.
- Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.Strong internet connection and a reliable workspace.
- Fluent in English; Spanish is a plus.
- Minimum 60 WPM (typing test required).
- Must be based in South America and available to work during daytime hours in the Eastern Time zone.
****Salary to be determined based on qualifications and experience.