Executive Assistant

Job description

Fonroche Lighting est un leader mondial des lampadaires urbains solaires autonomes, uni par une mission d'éclairer le monde de façon durable.

Join Fonroche Lighting and Make a Global Impact 🌍

About Us ✨

Fonroche Lighting is a global leader in autonomous solar urban streetlights, with over 200,000 installations across five continents.

Based in France between Bordeaux and Toulouse, we're experiencing rapid growth (30% annually) while maintaining an exceptional employee retention rate of 95%.

Our modern headquarters, inaugurated in 2023, houses dynamic teams united by a mission to illuminate the world sustainably.

The Opportunity 🚀

We're seeking an Executive Assistant for our office in Cartagena, Colombia to join our team in the Caribbean region.

Key Responsibilities 📋

1.

Sales Support



• Comprehensive client file management, including preparation and handling of contracts, quotes, and personalized follow-ups.


• Detailed organization of meetings, strategic presentations, and major commercial events.


• Proactive updates and analysis of the client database (CRM), with suggestions for improved relationship management.


• Direct contribution to the creation and tracking of commercial offers, integrating European market specifics and coordinating responses to international tenders.


• Creation of databases.



2.

HR Support



• Involvement in the recruitment cycle, including posting on local job boards and interacting with candidates.


• Rigorous tracking of employee files, including administrative management of contracts and leave.


• Active participation in onboarding initiatives for new employees and the development of tailored training programs in collaboration with headquarters.


• Organization and monitoring of internal and external training sessions, with a focus on evolving skill needs in collaboration with headquarters.



3.

Marketing Assistance



• Planning and implementation of communication and marketing actions, in collaboration with the head office communication team (Mailings, emailing, social media, websites, etc.)


• Proposing actions to support business development and ensuring the proper availability of tools (technical sheets, presentations, etc.)


• Implementing and supervising local actions to strengthen the brand's presence in the area


• Translating and adapting visuals, materials, and communication tools


• Prospecting local service providers and negotiating quotes (video creation, photography, events, etc.)


• Logistics and promotional coordination of key events, such as trade shows, conferences, and seminars, ensuring proper brand and product visibility.

What you can bring to us 🙌

• To work in our xx's office.
  
  100% on site.


• Significant experience (minimum 3 years) in sales, HR, or marketing support, ideally in an international context.


• A Bachelor’s degree (Bac +2 or Bac +3).


• Administrative Expertise : Efficient in managing files, correspondence, meeting schedules, and maintaining accurate records.


• Technical Tools : Proficient in Microsoft Office and familiar with CRM.
  
  Experienced in using social media management and content creation platforms for professional purposes.


• Project Coordination : Capable of handling multiple projects simultaneously while ensuring deadlines and quality standards.


• Communication : Strong written and verbal communication skills in English and local language.


• Marketing and Content Creation : Experienced in creating engaging content for social media, presentations, and campaigns.


• HR Support : Knowledgeable in basic HR processes

Your Super Powers 💫

• Autonomy : Ability to prioritize tasks independently and manage workload effectively.


• Versatility : Capacity to handle multitasking while maintaining a high level of performance.


• Rigor : Precision and attention to detail are essential, both in stock management and technical studies.


• Proactivity : A constant drive for improvement and optimization in processes and organization.


• Assertive Communication : Ability to communicate confidently and effectively in Fonroche's multicultural environment.

Beyond your experience, we are looking for a curious and ambitious spirit, a desire to play a role in the energy transition, and to provide concrete solutions to your customers.

You effectively build your network and maintain trust with your contacts thanks to your excellent interpersonal skills.

We are looking for someone capable of giving meaning and impact to their work, driven by true passion for development and by an innovative, change-oriented approach.

If you are collective, humble, committed, dynamic, and driven by a willingness to take risks, then we share the same values !

As part of our diversity policy, Fonroche Lighting considers all applications equally, including those from individuals with disabilities.

What We Offer 🎁

• Role in an environmentally impactful global company; where work has meaning 🌱

• Modern work environment with dynamic teams; having the chance to take ownership of your projects and make impactful decisions in a trusted environment 👊

• Training tailored to your needs and market trends and Professional development opportunities 📈

• Stable company with strong growth trajectory 💪

• International exposure; A multicultural environment with over 30 different nationalities at Fonroche 🌎

• The opportunity to work with industry experts within a leading and most innovative company in its market.
  
  🤩

Join us in shaping a sustainable future while growing your career in a supportive, mission-driven environment! ✨

Additional Information Recruitment and Integration Process :

If selected, you will join a simple and quick recruitment process with only three steps:

1. It begins with a video interview with our Talent Acquisition, Nancy.
   
   


2. Then a  video interview with your future manager: Felipe.
   
   


3. A video interview with our HR Director, Joris, to discuss values as well as cultural fit.
   
   

Onboarding for the position will be through our customized internal program.

You will be supported in your role for about 2 weeks through three key stages:

• Meeting all departments and business areas of the company,


• Technical discovery of the products and processes,


• Training tailored to your needs and functions.
  
  

Required Skill Profession

Secretaries And Administrative Assistants