Executive Assistant

Job description

Empowering Leaders Through Exceptional Support

Be the trusted partner behind the scenes-driving efficiency, managing priorities, and enabling executives to focus on what matters most.

This role offers the chance to make your mark in administration while maintaining work-life balance, giving you the freedom to focus on priorities outside the office.

Be part of a supportive environment where growth and well-being go hand in hand.

Job Description

As an
Executive Assistant,
you'll provide high-level administrative support to company leadership.

From calendar management and travel coordination to handling confidential communications, you'll ensure executives can operate effectively while contributing to organizational success.

Job Overview

Employment type: Indefinite term type contract

Shift: Day Shift, Pacific Time Monday-Friday Morning Schedule

Work setup: Onsite in Bogotá (first 3 months onsite, then hybrid: 3 WFH, 2 office)

Exciting Perks Await

• 5 days work week
• Weekends off
• Opportunity for hybrid work arrangement
• 20 vacation days in total
• Prepaid medicine
• Fully-customized Emapta laptop and peripherals
• Indefinite term type contract
• Direct exposure to our clients
• Career growth opportunities
• Diverse and supportive work environment
• Prime office locations - Bogotá and Medellin
• Unlimited upskilling through Emapta Academy courses (Want to know more?
  
  Visit
  )

The Qualifications We Seek

• Bachelor's degree
  in
  Business Administration or equivalent experience
  in a related field
• 5+ years of experience supporting C-level executives
• Advanced proficiency in
  Microsoft 365 and collaboration tools
• Exceptional communication and executive presence
• Strong organizational, analytical, and problem-solving skills
• High level of discretion, professionalism, and adaptability
• Experience working in a remote or international environment is a plus

Technical

• Proficient in
  Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with
  OneNote, Microsoft Teams, Box, and Adobe/Bluebeam
• Strong online research and web navigation skills

Business and Management

• Excellent time management, organizational, and multitasking skills
• Strong attention to detail and error-checking ability
• Basic understanding of business workflows and administrative procedures

Interpersonal

• Effective written and verbal English communication skills
• Ability to collaborate with diverse teams and work cross-functionally
• Professional demeanor and customer service orientation

Personal

• Flexible and adaptable with a forward-thinking mindset
• High level of integrity, accountability, and self-motivation
• Willingness to learn and adapt in a dynamic environment

Physical Demands

• Ability to sit or stand for extended periods
• Use of standard office equipment (computer, phone, etc.)

Your Daily Tasks

Scope

• Provide executive-level administrative support to leadership, ensuring smooth operations
• Facilitate communication, support organizational priorities, and contribute to operational efficiency

Essential Responsibilities

Executive Support

• Conduct research and gather data as directed by the Executive Assistant Team Lead
• Handle confidential information requests and perform clerical duties
• Assist in the creation of board materials by sending reminders to contributors
• Demonstrate initiative and a proactive approach to learning and task ownership

Executive Coordination

• Manage executive calendars, coordinate meetings, and oversee event planning
• Arrange travel, accommodations, and related logistics
• Prepare and reconcile expense and financial reports for multiple executives
• Record, type, and distribute meeting minutes

Time Management

• Prioritize and allocate time effectively to handle multiple demands
• Proactively drive tasks to completion despite obstacles
• Continuously seek ways to improve processes and workflows

Communication

• Act as a liaison between executives and internal/external stakeholders
• Draft, format, and distribute memos, reports, letters, and other documents
• Handle sensitive and confidential information with the highest level of discretion

About the Client

Our client is
a leader in the construction industry,
delivering projects with precision and excellence.

Their commitment to efficiency, collaboration, and innovation extends from the project site to the executive office.

By supporting leadership with strong operational and administrative expertise, they ensure smooth business operations and long-term success.

Welcome to Emapta Colombia

At Emapta, you're not just joining an industry-leading outsourcing provider; you're becoming part of a community that celebrates the rich cultural tapestry of Colombia.

Our track record of success and diverse international clientele across various industries provide a solid foundation for your career.

With over 1,000 global partners preferring to open remote jobs in the country, our vision is to help you and thousands more Colombians reach your full potential and dreams without the need to leave the country and work abroad.

Join forces with passionate professionals who share the desire to make a meaningful impact through premium global opportunities, all at your fingertips.

Emapta isn't just a company; it's a community that values the balance between work and life.

Start a truly exciting journey with us and discover how your talent can flourish in a setting that celebrates the spirit of Latin America.

EmaptaEra

Required Skill Profession

Other General