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Urgent! Executive Assistant (Admin, Marketing & Operations) Job Opening In WorkFromHome – Now Hiring Zipdev

Executive Assistant (Admin, Marketing & Operations)



Job description

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We are looking for a results-driven, data-oriented Executive Assistant to support a fast-paced executive with both administrative and operational responsibilities .

The ideal candidate is highly organized, proactive, tech-savvy, and thrives in dynamic environments.

You'll play a key role in streamlining processes, managing communications, and helping amplify the executive's personal brand.
Key Responsibilities:
Scheduling & Calendar Management

  • Manage and coordinate the executive's calendar
  • Schedule meetings via Calendly, text, and Intermedia
  • Ensure appointments are organized, confirmed, and running on time

CRM & Data Management
  • Upload and manage contact information from networking and back-office platforms
  • Maintain an organized CRM by properly tagging and segmenting leads
  • Keep all data accurate, updated, and easily accessible

SOPs & Templates
  • Document workflows and standardize recurring processes
  • Create templates for repeated tasks (emails, onboarding, communications, etc.)
  • Continuously improve SOPs for efficiency and scalability

Email & Communication Support
  • Monitor and respond to emails and text messages on the executive's behalf
  • Draft and send follow-ups, meeting confirmations, and key communications
  • Ensure communication tone is professional, clear, and aligned with the executive's voice

Social Media & Personal Branding
  • Assist with promoting content and thought leadership across social media groups and platforms.

  • Maintain consistency in personal brand messaging
  • Engage with relevant communities to expand visibility and influence

Tech & AI Tool Optimization
  • Stay current on the latest AI tools and productivity platforms
  • Recommend and implement tools that boost efficiency and automate repetitive tasks
  • Support onboarding and integration of new technologies into daily workflows

Requirements
  • 3+ years of experience as an Executive Assistant or similar operations/admin role
  • Highly organized, detail-oriented, and proactive in anticipating needs
  • Strong experience with Calendly, CRMs (e.g., GoHighLevel), Gmail, and productivity tools
  • Comfortable with communication via email, text, and various online platforms
  • Familiar with social media platforms (LinkedIn, Facebook groups, etc.)
  • Interest in or experience with AI tools and tech innovation
  • Excellent written and verbal communication skills
  • A self-starter who is resourceful and eager to contribute to long-term growth
  • Currenlty living in Latin America

Benefits
  • Work remotely Monday - Friday, 40 hours a week (no weekends)
  • Vacation: 10 business days a year
  • Holidays: 5 National Holidays a year
  • Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
  • Parental Leave
  • Health Care Reimbursement
  • Active Lifestyle Reimbursement
  • Quarterly Home Office Reimbursement
  • Payroll Deduction Purchase Plans
  • Longevity Bonus
  • Continuous Learning Bonus
  • Access to Training and Professional Development Platforms
  • Did we mention it's REMOTE?!!
One of our core values at Zipdev is Be authentic.

that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.
Wondering how our remote environment or our payment method work?

We've put together some helpful answers in our FAQs at the bottom our our career site.

Take a look and let us know if you have any other questions!

Seniority level

  • Seniority level

    Mid-Senior level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative
  • Industries

    Hospitals and Health Care, Non-profit Organizations, and Government Administration

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Required Skill Profession

Marketing De Productos Y Gestión De Marca



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    Unlock Your Executive Assistant Potential: Insight & Career Growth Guide


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    Zipdev interview tips for Executive Assistant (Admin, Marketing & Operations)

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    Before the Interview:
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    • Other Openings
    • Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.
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