Event & Webinar Coordinator (Part Time)

Job description

Darwin AI Bogota, D.C., Capital District, Colombia

Darwin AI Bogota, D.C., Capital District, Colombia

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We're looking for a proactive and highly organized Event & Webinar Coordinator to help us bring our brand to life—online and in person.
This is a part-time role, perfect for someone studying marketing or communications, with 2+ years of startup experience and a passion for creating meaningful experiences.

You'll collaborate across teams, travel for key events, and be part of a fast-paced, high-impact environment.
What You'll Do

• Plan and execute in-person events with partners across Mexico, Brazil, Colombia, and Argentina.
  
  From GANTT planning to logistics, vendors, and on-site execution
• Organize monthly webinars for current clients, leads, and partners.
  
  You'll own the flow—from agenda to promotion
• Manage all event logistics: venue scouting, vendor negotiations, travel coordination, timelines, and budget tracking
• When on-site, you may: → Handle live communications → Be the MC → Make sure everything runs smoothly
• Collaborate with Sales and Marketing to: → Design event branding and materials → Pitch prospects or speakers → Create pre- and post-event content
• Align every event with business goals—bringing energy, structure, and new ideas to the table
• Be the go-to person during events—ensuring seamless execution and a top-notch experience for attendees and partners
• Run post-event evaluations to understand what worked and how to improve
• Build and nurture strong relationships with partners, speakers, vendors, and attendees
  

• Current marketing student or recent graduate with a strong academic record
• At least 2 years of experience in startups or fast-paced environments
• Excellent organizational and project management skills
• Strong communication and interpersonal abilities
• Flexibility to travel and manage events outside of regular working hours
• Proficiency in tools like Google Workspace (Docs, Sheets, Slides) and familiarity with webinar platforms (e.g., Zoom, Microsoft Teams)
• Creative mindset with attention to detail and problem-solving skills
  

• Language Classes: Access to language classes (English, Portuguese, Spanish) to enhance communication skills
• OpenAI Premium License: Complimentary access to an OpenAI premium license for personal or professional use
• Paid Time Off: Enjoy 25 days/year of paid vacations and holidays to recharge and maintain a healthy work-life balance
• Soft Hybrid Work: We meet 3 days/month in our Co Work offices, the rest of the time you can work remotely from wherever you like!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Marketing

• Industries

  IT Services and IT Consulting

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Required Skill Profession

Gestión De Eventos