We're looking for a highly organized, action-oriented Entry-Level Contract Administrator to join our team, a leading SaaS solutions provider.
In this role, you'll play a critical part in supporting our contract operations, ensuring our sales contracts, NDAs, addendums, and vendor forms are meticulously managed and always audit-ready.
You will work closely with our Senior Contract Administrator to ensure our contract processes run smoothly and comply with regulations.
Key Responsibilities and Duties:
- Manage our contracts database: Oversee the organization and maintenance of all sales contracts, including NDAs, MSAs, addendums, and vendor forms, across hard and soft copy systems
- Ensure compliance and tracking: Consistently adhere to contract tracking protocols, maintain accurate logs, set reminders for key milestones, and support timely reporting
- Audit and organize files: Regularly audit contract records to verify accuracy and completeness, ensuring easy retrieval and alignment with internal policies
- Conduct document searches & support reporting: Help locate agreements on request and contribute to building summary reports or dashboards on contract status and expirations
- Assist with standard contract reviews: Perform first-level reviews of standard form documents to check for completeness before escalation
- Collaborate cross-functionally: Partner with Sales, Procurement, Legal, and Finance teams to support seamless contract workflows
Knowledge, Skills, and Abilities:
Technical Skills: Proficiency with the Microsoft Office Suite, especially
Word (drafting and minor edits)
- Excel (tracking, maintaining logs, generating simple reports)
Outlook (managing correspondence and calendar alerts)
Time Management & Organization: Strong ability to manage multiple contract records and deadlines simultaneously
- Database & File Management: Experience maintaining structured folder systems and metadata for easy retrieval
- Communication: Clear written communication for sending follow-ups and being able to coordinate across departments (sales, legal, procurement, finance)
- Detail Orientation: Accurate data entry into contract tracking sheets and systems.
Diligent in tracking version control and ensuring signed contracts are the latest iterations
Nice to Have
- Prior experience (internship or entry-level role) handling contracts, document management, or working with a contracts database
- Basic understanding of standard contract structures and terminology, with interest in growing your expertise in contract administration
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