Executive Assistant / Creative Operations Support
Location: Remote (LATAM and South Africa)
Compensation: $1,500 – $2,500/month USD (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)
Industry: Floral Design, Luxury Events, Creative Services
Schedule: Full-time (40 hours/week), Mo-FR EST
Role Overview
We’re seeking a smart, resourceful Executive Assistant to support, both creatively and operationally, the founder of a fast-paced floral and design studio, specializing in installations for restaurants, luxury events, and branded activations.
This is not a traditional admin role—it blends creative production, personal organization, and strategic support.
While the primary focus is on supporting the floral design business, you’ll also help the founder stay on top of occasional responsibilities related to another business (a mental health clinic), including light team oversight and keeping track of deliverables.
If you have excellent taste, love staying organized, and thrive in fast-moving creative environments, this role could be for you.
Key Responsibilities
Creative & Production Support (50%)
- Research visual inspiration for floral and interior installations
- Create and edit design boards and proposals using Pinterest, Canva, and other tools
- Use AI tools like ChatGPT and MidJourney to support creative renderings and presentations
- Source vendors, florals, rentals, and production supplies
- Coordinate logistics for orders and deliveries
Content & Marketing Assistance (15%)
- Organize and catalog photo and video content from shoots and installations
- Take raw clips from content creators and edit them into polished Reels or short-form video
- Schedule and upload content to platforms like Instagram, Pinterest & Facebook
- Support influencer collaborations and light social media engagement
Education & Digital Product Support (10%)
- Help manage logistics for online and in-person workshops
- Organize course materials, lead magnets, and email campaigns
- Support student communication and course tech setup (Kajabi, Google Drive, etc.)
Light Executive & Team Support (25%)
- Help the founder stay on top of task lists, follow-ups, and high-priority emails
- Track deliverables and follow up with team members at the mental health clinic
- Support occasional tasks related to personal organization and systems
What You Bring
- Strong aesthetic sensibility and taste—you’ll be involved in creating design boards and visual proposals
- Excellent organization, follow-through, and self-direction
- High level of judgment and the ability to prioritize what matters most
- Clear communication skills across email, Slack, and team check-ins
- Familiarity with Pinterest, Canva, MidJourney, ChatGPT, Google Drive, and social platforms
Bonus Points
- Background in floral design, interiors, or creative production
- Experience supporting a busy founder or entrepreneur
Success in This Role Looks Like
- Design boards and project materials are visually polished, on-brand, and timely
- Content and assets are delivered and organized without reminders
- The founder feels supported, calm, and more focused on creative leadership
- Nothing important falls through the cracks