CALL FOR TENDER SELECTION OF A COMPANY WITH BRANCHES IN THE CONGO BASIN SUB REGION FOR THE [...]

Job description

Overview

CALL FOR TENDER - SELECTION OF A COMPANY WITH BRANCHES IN THE CONGO BASIN SUB-REGION FOR THE PROVISION OF GEOLOCATION, MONITORING & VEHICLE SERVICES

Organization: World Wide Fund For Nature (WWF)

Locations: Cameroon + 3 more countries in the Congo Basin sub-region

Posted: 10 Oct 2025   Closing date: 7 Nov 2025

Source: WWF Cameroon procurement notice

Background

The World Wide Fund for Nature is an independent conservation organization focused on preserving the natural world for people and wildlife.

WWF seeks to deploy an integrated sub-regional system for managing and securing its vehicle fleet across the Congo Basin sub-region.

The selected company must have branches or operational partners in all the countries concerned to ensure installation, monitoring and local maintenance.

The countries of interest include DRC, Congo-Brazzaville, Central African Republic, Gabon, and Cameroon.

The company must demonstrate ability to intervene in all countries or be established in at least three countries of the sub-region.

Services requested

The tender covers three components.

Each tenderer must submit a specific technical and financial offer for each component:

• Real-time vehicle geolocation
• Vehicle monitoring
• Monitoring and security

For each component, the bidder will provide:

• Real-time geolocation: supply, installation and configuration of GPS devices; technical platform for instant access to location data.
  
  
• Vehicle monitoring: automated collection of fuel consumption data; detailed statistical reports on trips; configurable alert system.
  
  
• Monitoring and security: built-in alarm device; technical solution for remote vehicle stop; secure alert management; goods subject to the service.
  
  

These are the WWF representations in Cameroon, DRC, Congo-Brazzaville, Central African Republic and Gabon.

An annex lists the vehicles subject to this call for tenders.

Conditions & bidder profile

• The bidder must demonstrate ability to intervene in all Congo Basin countries (DRC, Congo-Brazzaville, Central African Republic, Gabon, Cameroon) or be established in at least three countries of the sub-region.
  
  
• Maintenance and technical support must be provided locally to limit intervention times.
  
  
• Deployment will be gradual according to a validated country-by-country schedule.
  
  
• Bidder profile requirements include administrativeGood standing, at least 5 years experience in installation and monitoring of vehicle geolocation tools, available resources, and evidence of similar service experience with supporting documentation.
  
  
• A complete tax file and a letter of submission with company presentation and evidence of local presence in the sub-region (branches/partners).
  
  
• A technical solution for each component (hardware, software, connectivity, warranties).
  
  
• Separate financial offers for each service (installation, subscriptions, maintenance, after-sales service).
  
  
• Deployment schedule and operational references in the sub-region of similar services.
  
  
• User training methods and technical specifications of the requirements.
  
  

Bidders must comply with all tender document requirements; no changes or replacements may be accepted without written WWF approval.

WWF Cameroon reserves the right to verify document authenticity.

Quotation validity & submission

• Offer validity: 180 days.
  
  
• Prepare a technical offer and a financial offer with the administrative documents.
  
  
• Files must be provided in separate envelopes and exclusively electronically.
  
  
• Financial offer includes: Letter of Submission and the estimated cost of quantities for the requested services (Eliminatory).
  
  
• Technical offer includes: Administrative documents, company presentation, commercial registry or equivalent, tax compliance certificate, CNPS social security certificate, Tender Documents acknowledgement, bank domiciliation certificate, and evidence of local presence.
  
  
• Tax and social security certificates must be valid at notification of award; failure to provide within five days may result in withdrawal and re-award.
  
  

Financial & technical files

• Financial file: Certificate of non-bankruptcy < 3 months; demonstration of financial capacity (tenderer turnover growth over last 3 years).
  
  
• Technical file: Work plan describing program quality, methodology, deadlines, guarantees/after-sales services, user training plan; minimum five years of general experience with at least one relevant contract per year in 2022, 2023, 2024; certificates of good performance for references.
  
  

Please note that the administrative and financial documents correspond to the country of the main representation/General Directorate.

The guarantor of performance is the entity responsible for the contract.

WWF Cameroon reserves the right to verify authenticity of documents.

Submission of bids

• Format: Separate technical and financial offers labeled appropriately; PDF recommended.
  
  
• Elimination criteria: any bidder not meeting criteria will be excluded at opening.
  
  
• Shortlisting will be based on: Technical suitability (40%), Regional presence and capacity (20%), Overall price and per service (25%), Regional references and experiences (10%), Deadline and planning (5%).
  
  
• Prices remain valid for 365 days.
  
  

Contract terms

• Initial duration: 1 year, renewable once subject to satisfactory evaluation.
  
  
• Annex I: Number of vehicles by country (CAR 25, Cameroon 33, Gabon 8, Congo 3, Ground floor 13).
  
  

How to apply

• Deadline for submission of bids: 10 November 2025
• Filing address: offers submitted exclusively by email to
• Language: French or English
• Subject line: VEHICLE TRACKING SYSTEM SELECTION

For further information, contact

Job details: Countries involved include Cameroon, Central African Republic, Democratic Republic of the Congo, and Gabon.

Type: Consultancy.

Career category: Information and Communications Technology.

Years of experience: 5-9 years.

Note: This posting includes additional unrelated content about other regions and events not part of the tender scope and has been omitted to preserve relevance.

Required Skill Profession

Asistencia