Job Title: Accounts Payable (A/P), Receivable (A/R) Assistant
Job Type:
Full-Time
Location:
Colombia (Remote/Hybrid options may be considered)
Position Summary
We are seeking a highly organized, detail-oriented
professional
to join our Colombia Operations team.
This role is responsible for managing both
Accounts Payable (A/P)
and
Accounts Receivable (A/R)
functions, performing
bank and credit card reconciliations
, and supporting the month-end close process.
The ideal candidate will be comfortable working with multiple companies across various industries, including professional services, healthcare, BPO, and technology.
This is a dynamic, fast-paced position that requires strong accounting knowledge, excellent organizational skills, and the ability to manage competing priorities across different clients and sectors.
Key Responsibilities
Accounts Payable (A/P)
- Enter vendor invoices and credit card expenses into
QuickBooks Online
, ensuring accurate cost coding and classification.
- Maintain and update vendor records, including W-9/1099 documentation.
- Assist in the preparation and filing of
annual 1099 tax forms
.
- Monitor payment schedules and ensure timely disbursements.
Accounts Receivable (A/R)
- Record customer invoices and payments in QuickBooks Online.
- Monitor aging reports and follow up on outstanding receivables.
- Reconcile A/R balances and ensure accurate revenue recognition.
- Coordinate with clients and internal teams to resolve billing discrepancies.
Bank & Credit Card Reconciliation
- Perform
monthly bank reconciliations
for multiple entities.
- Reconcile credit card statements and ensure proper documentation of expenses.
- Cross-reference insurance and client payments against bank activity.
Financial Reporting & Month-End Close
- Prepare and maintain supporting schedules for monthly and year-end close.
- Make
accrual journal entries
and support revenue recognition processes.
- Assist in the preparation of
financial management reports
and variance analyses.
- Ensure compliance with internal accounting policies and procedures.
Cross-Functional & Multi-Client Support
- Collaborate with finance teams across different sectors and time zones.
- Support budgeting and forecasting activities for multiple entities.
- Respond to ad hoc requests from the Accounting Manager, Fractional CFO, and other departments.
Qualifications
Education & Experience
- Completed
Professional or Technical Degree
in Accounting, Finance, or a related field.
- Minimum
2 years of bookkeeping, A/P, or A/R experience
, preferably in a multi-client or multi-sector environment.
Skills & Competencies
- Proficiency in
QuickBooks Online
and Microsoft Excel.
- Strong understanding of accounting principles and financial reporting.
- Exceptional
attention to detail
and
organizational skills
.
- Ability to manage multiple priorities and meet tight deadlines.
- Comfortable working independently and as part of a remote team.
- Strong written and verbal communication skills in
English (B2 Upper or C1 level)
under CEFR.
Preferred Qualifications
- Experience working with
fractional finance teams
or
BPO accounting services
.
- Familiarity with U.S. tax forms and compliance (e.g., 1099s).
- Exposure to different industries such as healthcare, professional services, or technology.