Administrative Services Assistant

Job description

Overview

This is a position within Keller Executive Search and not with one of its clients.

Ready to supercharge executive searches at a global firm impacting top talent worldwide?

Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant.

In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition.

If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
  
  
• Prepare and edit correspondence, reports, and presentations.
  
  
• Maintain filing systems and manage documents related to client projects.
  
  
• Conduct research to assist with candidate sourcing and client needs.
  
  
• Support the team with various administrative tasks as needed.
  
  
• Communicate effectively with clients and candidates for a professional experience.
  
  
• Assist in organizing company events, meetings, and workshops.
  
  

Qualifications

• Prior experience as an Administrative Assistant or similar role.
  
  
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
  
• Strong organizational and multitasking skills.
  
  
• Excellent written and verbal communication.
  
  
• Ability to handle confidential information with discretion.
  
  
• Attention to detail and accuracy.
  
  
• Works well independently and in a team.
  
  
• Adaptable in a dynamic environment.
  
  

Compensation and Benefits

• Competitive salary: 102M–125M annually (depending on experience).
  
  
• Comprehensive health insurance (medical, dental, and vision).
  
  
• Paid Time Off (PTO) including vacation, holidays, and personal days.
  
  
• Paid Sick Leave.
  
  
• Significant opportunities for professional growth, skill development, and career advancement.
  
  
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
  
  
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.
  
  

Professional Growth

• Experience in a rapidly growing organization.
  
  
• Opportunity to expand responsibilities over time in executive recruitment.
  
  
• Hands-on learning and skill development in high-impact talent acquisition.
  
  

Company Culture

• Flat management structure with direct access to decision-makers.
  
  
• Friendly, collaborative U.S.-based team empowering innovation.
  
  
• Open communication environment.
  
  
• No bureaucracy or rigid hierarchies.
  
  
• Results-oriented approach.
  
  

Why Join Keller

Global Reach and Impact : Join a top-tier international executive search firm with worldwide reach.

You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration : Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture : Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration : Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth : Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity and Non-Discrimination

EEO Policy: Keller and its clients are Equal Opportunity Employers.

For all positions, qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, pregnancy, genetic information, or any other status protected by applicable law.

Commitment to Diversity: Both Keller and its clients are committed to fostering diverse and inclusive work environments where all individuals are valued and respected.

We believe that diversity drives innovation and success.

Reasonable Accommodations: Keller and its clients provide reasonable accommodations to individuals with disabilities, in compliance with applicable laws.

We engage in an interactive process to identify effective accommodations to ensure equal access to employment opportunities.

Compensation Information: Salary and compensation information will be made available during the interview process in accordance with local regulations.

Where required, salary ranges will be included in postings.

Actual salary offers may vary based on skills, experience, and applicable pay structures.

Compliance with Laws: Keller and its clients comply with all applicable labor laws regarding non-discrimination in employment.

Workplace Harassment: Keller and its clients prohibit any form of workplace harassment or discrimination based on protected statuses and are committed to safe, respectful work environments.

Privacy and Pay Equity: We are dedicated to pay equity and to respecting employee privacy in accordance with data protection laws.

Veteran Status and National Service: We provide equal employment opportunities to veterans and comply with laws related to national service obligations.

Note: This posting may be for a position with Keller Executive Search or one of our clients.

The specific employer will be identified during the application and interview process.

Employment laws and requirements may vary by employer and location.

Required Skill Profession

Ciencia, Investigación Y Enseñanza