Urgent! Admin Assistant Job Opportunity in Bogotá, Colombia – Now Hiring BruntWork

Job description

This is a remote position.

Schedule:

20 hours per week

Any day of the week, 4 hours per day

Client Timezone: Australian Eastern Time (Brisbane)

Client Overview: A dynamic touring production house that works with performing arts companies globally, selling shows and managing events for entertainment companies worldwide.

They’ve built a sophisticated automation system that streamlines financial processes and work with multiple funding streams that require precise tracking.

The company also provides comprehensive administrative services to other entertainment industry clients.

Role Overview:

The Admin Assistant plays a key role in ensuring the smooth day-to-day operation of a performing arts production company and its managed client activities.

This position requires exceptional organizational skills, attention to detail, and the ability to support both creative and operational processes.

The successful candidate will handle a wide range of administrative, logistical, and coordination tasks — from managing correspondence and records to assisting with event and touring logistics.

This is an ideal opportunity for someone who enjoys a dynamic, creative work environment and thrives in a multitasking role that bridges administration and the arts.

Responsibilities:

Handle day-to-day administrative and operational duties to ensure smooth business operations
Manage correspondence, emails, and internal communications across the company and client accounts
Maintain organized digital and physical filing systems, company records, and documentation
Assist with event management and touring company coordination
Prepare and format reports, presentations, meeting notes, and production materials
Update and manage databases, contact lists, and project management tools
Provide ad-hoc administrative and operational support as required by management
Uphold confidentiality and professionalism when handling company and client information

Requirements:

Minimum of 3 years’ experience as an Administrative Assistant or in a similar role
Strong administrative, organizational, and multitasking abilities
Proficiency in Microsoft Office Suite and/or Google Workspace
Excellent written and verbal communication skills
Experience in the creative, events, or entertainment industry preferred
Ability to work independently, take initiative, and manage multiple priorities in a fast-paced setting
Strong attention to detail and proactive problem-solving skills
Familiarity with bookkeeping, CRM systems, or basic project management tools is a plus
Flexible and adaptable, with a positive and professional attitude toward collaboration and change

Independent Contractor Perks:

Permanent work-from-home
Immediate hiring
Steady freelance job

ZR_28862_JOB

Required Skill Profession

BruntWork interview tips for Admin Assistant

Here are some tips to help you prepare for and ace your Admin Assistant job interview:

Before the Interview:

Research: Learn about the BruntWork's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Admin Assistant interview at BruntWork, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the BruntWork's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

Admin Assistant

Job description

Role Overview:

Responsibilities:

Requirements:

Company: BruntWork

Location: Bogotá, Bogota, Colombia

Job Type: Full-time

Salary: Undisclosed

Download This Job Details in PDF