Accounting Technician III

Job description

Apply now Job no:
Work type: Staff
Location: Fresno
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Finance/Accounting, Probationary, Full Time

Position Description

Compensation and Benefits

Anticipated Hiring Salary: $4,570 per month

Full CSU Classification Salary Range: $4,570 - $6,658 per month

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.
  
  

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year.

Eligible employees are also able to participate in the fee waiver education program.

Job Summary

This position reports directly to the Accounting Manager and is a member of Accounting Services.

Accounting Services is under the Division of Finance and Administration, which reports to the Chief Financial Officer.

Under the general supervision of the Accounting Manager, the incumbent selected will be responsible for knowing all Accounts Receivable processing procedures and related regulations, policies and procedures, including but not limited to calculating correct billings for customers including discounts, sales and use taxes, and other billable charges; as well as preparing documents and accurately coding and inputting them into a computerized accounting system; applying independent judgment to correct errors which may occur; and performing other duties as assigned.

The incumbent will also provide support to various areas within the accounts payable unit.

Incumbents in this classification have the training and experience required to independently perform most of the skilled work of the Accounting Technician Series.

This is the journey-level of this series.

Positions of this classification require a thorough knowledge and understanding of financial record-keeping methods and practices.

The Accounting Technician performs diverse duties involving a wide range of procedures.

Incumbents are required to use initiative and judgment in analyzing information and determining a course of action within the specifications of standard practice and established guidelines.

Work is usually performed without direct verification or check.

Incumbents communicate established university policies and procedures to faculty, staff and the general public, obtaining clarification from others when more extensive interpretation is required; review data for accuracy and completeness and make correcting entries; maintain accounting of financial aid records; receive and disburse monies; prepare billings and past due notices; place holds, assess late fees, and process cancellations; post information to journals, registers, and ledgers; analyze and record transactions for write-off; assemble and compile data used in the generation of financial reports and/or analysis; balance and reconcile assigned accounts; create and maintain spreadsheets, including entering, revising, sorting, calculating and creating tables; modify, run and export queries; review and recommend content updates to web pages; assist with the modification and documentation of established procedures based on precedent and university policies; enter codes and data into the computer and review computer reports for accuracy; and participate in the testing of financial software for upgrades and implementations as related to the position including such activities as testing transaction/data entry and data output.

Key Qualifications

• Comprehensive knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices; and basic knowledge of Generally Accepted Accounting Principles (GAAP).
  
  
• Skills and Abilities to:
  • Use initiative and judgment in analyzing information and determining a course of action within the specifications of standard practice and established guidelines.
    
    
  • Understand, interpret and apply university policies and regulations.
    
    
  • Follow directions and work without direct verification or check.
    
    
  • Compile, reconcile, analyze, review and verify financial documents for accuracy, completeness, validity, and adherence to standards.
    
    
  • Make mathematical calculations, assign transaction codes, prepare invoices, billings and notices for processing and post information rapidly and accurately to vouchers, billings, journals, registers, and ledgers
  • Review documents and computer-generated reports to identify, trace, and make necessary corrections.
    
    
  • Review web pages and make recommendations for updates.
    
    
  • Write and/or update departmental procedures.
    
    
  • Maintain files and records.
    
    
  • Establish and maintain effective working relationships with others.
    
    
  • Exercise tact, courtesy, alertness, and good judgment in responding to others.
    
    
  • Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid.
    
    
  • Perform routine clerical functions as needed, such as sorting mail, data entry, greeting customers, answering phones and providing assistance, filing and using standard office equipment.
    
    
  • Read and write English at a level appropriate to the position.
    
    
  • Demonstrated history of regular attendance and positive performance reviews.
    
    

Education and Experience

• A combination of experience and education which has provided the above knowledge and abilities which at minimum includes equivalent to four years of accounts receivable and accounts payable experience or closely related financial record-keeping experience.
  
  
• Preferred knowledge, skills, and abilities:
  • Experience processing Accounts Receivable billings to include discounts, sales and use tax, other billable charges and applying payments.
    
    
  • Experience using PeopleSoft Finance or other computerized accounting systems to process Accounts Receivable and Accounts Payable.
    
    
  • Collections experience.
    
    
  • Two or more years of college with an accounting emphasis.
    
    
  • California State University or other higher education experience or other government experience.
    
    
  • Proficient at using Microsoft Excel and Microsoft Word.
    
    
  • Demonstrated history of providing excellent Customer Service.
    
    

Department Summary

Accounting Services is dedicated to facilitating the primary mission of the University by seeking the most cost-effective methods of delivering services while continuing to implement improvement of services to students, employees and all other customers.

Deadline & Application Instructions

Applications received by October 19, 2025, will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.
  
  

Please click “Apply Now” to complete the employment application for California State University, Fresno.

Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

California State University, Fresno is one of 23 campuses in the California State University System.

The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations.

Required Skill Profession

Other General