Overview
Accounting Coordinator is a full-time, remote role to support day-to-day financial operations, vendor management, and customer service for the client described.
Eligible candidates reside in Latin America.
Applications should be submitted in English; a Loom video presentation is optional but may be prioritized when provided.
Key Responsibilities
- Invoicing & Accounts Receivable
- Send invoices to customers within one hour of order form submission (during business hours).
- Follow up by phone or email on unpaid invoices, ensuring A/R does not exceed three days overdue.
- Receive and record payments via virtual credit card and mobile check deposits.
- Ensure accurate sales tax processes using QuickBooks and Avalara.
- Maintain and improve QuickBooks workflows for efficiency and accuracy.
- Purchasing & Vendor Coordination
- Generate purchase orders across multiple product lines.
- Track open POs and proactively address production delays or discrepancies.
- Communicate with vendors to confirm order details and resolve issues.
- Enter bills accurately in QuickBooks and review vendor statements for accuracy.
- Flag and resolve pricing discrepancies before passing to accounting.
- Order & Customer Support
- Provide shipment tracking details to customers in a timely manner.
- Resolve shipping issues directly with carriers (UPS/FedEx/DHL) and customers.
Qualifications
- 3–5 years of professional experience in finance, operations, or accounting support roles.
- Strong proficiency with QuickBooks and working knowledge of Avalara.
- Experience with invoicing, accounts receivable, and vendor coordination.
- Excellent organizational and follow-up skills, with the ability to manage multiple priorities under deadlines.
- Strong verbal and written communication skills in English.
- Problem-solving mindset with attention to detail and accuracy.
- Experience coordinating with shipping carriers (UPS/FedEx/DHL) is a plus.
Why Join Us?
- Fully remote & flexible work environment.
- Competitive salary: USD 2,000 – 3,000 (depending on experience).
- Opportunity to take ownership of core finance and operations processes.
- Work with a dynamic and growing company where your contributions make a direct impact.
- Supportive team culture with opportunities for professional growth.
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